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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM-18011/22/2020-PROC-NHM/ECF-143766/SPO-13805
Date: 13/07/2021


From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam


To,




Subject: Order for supply of Tab. Ascorbic Acid 500 mg (Vitamin C).,

Ref: Your quotation against NHM, Assam Tender No. NHM/18011/17/2020-PROC-NHM/ECF 142502/19212, DATE:16/10/2020 & Corrigendum No. NHM/18017/31/2019-PROC-NHM/22633, DATE:25/11/2020

Sir,

With reference to above, we are pleased to place this order for supply of Tab. Ascorbic Acid 500 mg as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : "State budget for free Drugs"(FY 21-22)

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
 Delivery Destinations
Ascorbic acid (Vitamin C) (Tablet 500 mg ) 1200000 0.590
708,000.00
As per annexure A
Grand Total
708,000.00
  

Terms & Conditions of the Supply order is described below: -

  • SCOPE OF WORK

Supplier have to supply the ordered drug to "Central Store,NHM,Assam,Narengi, Guwahati" as per the Annexure-A enclosed with the supply order .

  • DELIVERY PERIOD : In view of the COVID-19 pandemic, requested to complete the supply within 14 days from the date of placement of order. However late delivery penalty will be calculated as per original tender condition. Supply should only be in Generic name (Molecule name / Chemical Composition/ Active Ingredients). In case of any deviation, the same must be approved from the tender inviting Authority before commencement of supply. Imported item will be accepted in Brand name as per the rules/regulations of import export. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.
  • PROVIDING LOGO & BAR CODING :Item shall be supplied with NHM logo and inscriptions on packing/packages as "NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE)". Embossment of logo on vials as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

    If there is any deviation in these packing specifications a separate penalty will be levied @ 2% irrespective of the NHM, ASSAM having actually suffered any damage/loss or not, without prejudice to the right of alternative purchase as specified in Clause No. 5.11.  No deviation in logo gram shall be accepted.

    During packaging, the prescribed Pharmacopoeia need to be followed if applicable.

  • TEST REPORT: Supplier must submit Batch Wise Test Analysis Report (in original) from NABL Certified Labs (with the approved scope of testing by NABL accreditation body) for every batch of items before commencement of supply. The manufacture/importer shall supply the goods to the designated warehouses, only after receipt of Dispatch Clearance Certificate from the Tender Inviting Authority/Procuring Agency. In case of imported items NABL/NIB/CDL or equivalent authorized Lab accredited by Parent country will be considered. NABL report should reflect all the parameters as per latest Pharmacopoeia edition including batch details along with probable quantity to be supplied to NHM, ASSAM. Attested copy of NABL certificate of concerned laboratory must be submitted along with the batch wise Test Analysis Report.
  • SHELF LIFE :The supplied Items (covered under Drugs and Cosmetics Act 1940 rules there under) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other item/items should have shelf–life of minimum 2 years or as per Pharmacopoeia from the date of manufacture.

    The labeled shelf life of items supplied should be not less than the period mentioned against each item.  The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life.

    In case of imported items, the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying items with remaining shelf life of 75% or more need not submit such undertaking and imported product may be supplied in Brand name also as per the prescribed norms under Import and Export Policy.

    The successful bidder shall take back items, which are not utilized by the Tender Inviting Authority/Procuring Agency within the shelf life period based on mutual agreement.
  • SECURITY DEPOSIT : The manufacture/importer, shall submit Security Deposit of 5 % of the order value within 10 working days from date of receipt of the Purchase Order in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” . Such Bank Guarantee shall be valid for a period of 24 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services or there will be any quality control issue, the Bank Guarantee will be en-cashed and the amount will be forfeited as per agreement, in addition to other penal actions.
  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.
  • PENALTY FOR DELAY/NON SUPPLYING OF ORDERED ESSENTIAL DRUGS:-
  • In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value. Once the maximum price reduction is reached, termination of the whole contract will be considered.

  • In case of non-supply or incomplete supply (i.e less than 90% of the total ordered quantity) by the approved manufacturer/importer (Firm) within agreed delivery period including the  delay penalty period or any such extended delivery period then the concerned rate contract shall be cancelled and the manufacturer/importer (Firm) shall be debarred for participating in any bid called by the Authority for 3 years from the date of debarment for that item.

  • In case the manufacturer/importer (Firm) supply 90% or more of the ordered quantity but fails to supply the entire quantity within the allowed delivery period then the firm shall be levied a penalty @ 10% of the value of the short supplied item and same shall be adjusted against the payment for supply.

  • The firm shall be black listed and debarred from participating in any tender by the TIA or procuring agency for 3 (three) years if the company is debarred for all the items (where it has RC-“Rate Contract” for less than 3 items) or at least 3 items (where it holds RC-“Rate Contract” for more than 3 items).

  • In addition to product debarment the performance security deposited by the supplier for that particular product shall be forfeited and apportioned towards financial penalty.

  • In addition to firm debarment the entire performance security deposited by the supplier shall be forfeited and apportioned towards financial penalty

  • DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2023.
  • ROAD PERMIT : Arrangement of Road Permits/Way Bill for dispatch of consignments shall be the responsibility of the manufacture/importer only.
  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of ordered item as per each and every lot will be scheduled in P.O (purchase order) against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Dispatch Clearance Certificate for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO:  NHM/18011/17/2020-PROC-NHM/ECF 142502/19212, DATE:16/10/2020 & Corrigendum No. NHM/18017/31/2019-PROC-NHM/22633, DATE:25/11/2020 shall be applicable.


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Ascorbic acid (Vitamin C) Tablet 500 mg 1x10 0.590 1200000 708000
1) Central Drug Ware House, NHM, Narengi, Guwahati, Assam
1200000



 

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM-18011/22/2020-PROC-NHM/ECF-143766/SPO-13805
Date: 13/07/2021

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Director of Medical Education, Assam for information
5) Director of Health Services, Assam for information
6) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
7) Executive Director,NHM,Assam for information.
8) Addl. Managing Director, AMSCL for information.
9) DSM,Central Store,NHM, Assam/OM,Store & Transport,NHM, Assam for necessary action.

 

Mission Director
National Health Mission, Assam