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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NVBDCP/VII-2/PSCM/Deltamethrine/2018/ECF- 78212/SPO-13402
Date: 01/12/2020


From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam


To,

Heranba Industries Limited.
101,102, Kanchanganga, Factory Lane, Borivali(West), Mumbai-400092.

Subject: Supply order for Deltamethrine 2.5 % flow, 1 liter bottle.

Ref: Your quotation against NHM, Assam Tender No. NHM/18019/1/2019-PROC-NHM/6153, DATE: 18/6/2019 & Corrigendum No. 1) NHM/18019/1/2019-PROC-NHM/ 6729, DATE: 21/6/19 & 2) NHM-18019/1/2019-PROC-NHM/99-P,Date:- 2/7/2019. Sir, With reference to above, we are pleased to place this order for supply of Deltamethrine 2.5 % flow, 1 liter bottle as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : 6.2.12.17

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
 Delivery Destinations
Deltamethrine 2.5% Flow (Specification is as per Tender No :- NHM/18019/1/2019-NHM/6153.Date:-18.06.2019. ) 8750 312.700
2,736,125.00
As per annexure A
Grand Total
2,736,125.00
  

Terms & Conditions of the Supply order is described below: -

  • DURATION RATE CONTRACT: -Two Year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.07.2021.
  • SCOPE OF WORK

            Supplier have to supply the ordered items to District Drug Ware houses located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

  • DELIVERY PERIOD : In view of the epidemic situation of JE/AES in Assam, supply shall commence within the best possible time which will be maximum of three weeks  from the date of placement of order. Supply of ordered items should be in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of ordered item to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District ware houses before 7days prior to commencement of delivery of ordered item..

 

  • PROVIDING LOGO & BAR CODING: -Item shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). 1D GS1 bar coding on tertiary and secondary packing of the supplies should be there as per specifications given elsewhere in the bid document.

 

  • TEST REPORT: The successful Bidder must submit Batch wise Test Analysis report (in original) from NABL Certified Labs/NIB/CDL for every batch of items before commencement of supply or any other equivalent in case of Imported drug/drugs. The bidder shall supply the goods to the designated warehouses, only after receipt of Dispatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report

 

  • DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product.  In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

           The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also     suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

 

  • SHELF LIFE : The labeled shelf life of item supplied should be not less than the period mentioned against each item in list of items (Annexure-VIII).  The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted.  The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and  related   documents, (b) meet the recognized standards for  safety, efficacy and quality, (c)  are  fit  for the  purpose  made, (d)  are  free from defects in workmanship and in materials  and (e) the product has  been manufactured as  per quality certification mentioned in the tender. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying ordered items with remaining shelf life of 75% or more need not submit such undertaking.

 

  • SECURITY DEPOSIT : The supplier , within 7 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

 

  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

 

  • PENALTY FOR DELAY IN SUPPLY OF ORDERED ITEMS
  • In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
  • Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

 

  • ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

 

  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

 

All other Terms & Conditions as specified in the TENDER NO: NHM/18019/1/2019-PROC-NHM/6153, DATE: 18/6/2019 & Corrigendum No. 1) NHM/18019/1/2019-PROC-NHM/ 6729, DATE: 21/6/19 & 2) NHM-18019/1/2019-PROC-NHM/99-P,Date:- 2/7/2019 shall be applicable.

 


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Deltamethrine 2.5% Flow Specification is as per Tender No :- NHM/18019/1/2019-NHM/6153.Date:-18.06.2019. 1 Liter Bottle. 312.700 8750 2736125
1) DDWH, Baksa
300
2) DDWH, Kamrup Rural
250
3) DDWH, Barpeta
400
4) DDWH, Karbi Anglong
450
5) DDWH, Bongaigaon
250
6) DDWH, Karimganj
150
7) DDWH, Cachar
200
8) DDWH, Kokrajhar
300
9) DDWH, Chirang
300
10) DDWH, Lakhimpur
300
11) DDWH, Darrang
250
12) DDWH, Morigaon
250
13) DDWH, Dhemaji
250
14) DDWH, Nagaon
500
15) DDWH, Dhubri
450
16) DDWH, Nalbari
300
17) DDWH, Dibrugarh
400
18) DDWH, Sivasagar
500
19) DDWH, Dima Hasao
200
20) DDWH, Sonitpur
500
21) DDWH, Goalpara
300
22) DDWH, Tinsukia
250
23) DDWH, Golaghat
250
24) DDWH, Udalguri
400
25) DDWH, Hailakandi
200
26) DDWH, Jorhat
500
27) DDWH, Kamrup Metro
350



 

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NVBDCP/VII-2/PSCM/Deltamethrine/2018/ECF- 78212/SPO-13402
Date: 01/12/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) Jt. DHS, Malaria cum SPO,NVBDCP, Assam for information and necessary action.
10) Jt. DHS, All Districts for information and necessary action.
11) District Malaria Officer, All Districts for necessary action.
12) DDSM,i/c DDWH,All District are directed to inform DMO of respective district immediately after receipt of the ordered item.

 

Mission Director
National Health Mission, Assam