Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM-17015/5/2020-MIS-NHM/SPO-13201

Date: 02/09/2020

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Computer World Services
1st Floor, Abhinanda Complex, G. S. Road, Ganeshguri, Guwahati-05

Subject: Purchase Order for Desktop Computer with Monitor, MFP Laser Printer and UPS

Ref: Short Tender No: NHM-17015/5/2020-MIS-NHM/11069 dated 03/08/2020.

Sir/Madam,

We are pleased to offer you with our purchase order for the following Item as per terms and conditions mentioned below:

FMR Code : 16.1

ITEM DETAILS & PRICE:

Item Name	Key Specification	Quantity	Rate(Exclussive of GST)	GST(%)	Total Amount(Incl. GST)	Delivery Destinations
Laser MFP Printer (HP) Make:HP Model:136a	MFP Printer with Composite Cartridge, paper size A4, 18 PPM, 1 Year Warranty	2	10584.000	18	24,978.24	As per annexure A
Desktop Computer (Lenovo) Make:Lenovo Model:510s	Intel Core i3-8100 processor, 4 GB RAM, 1 TB HDD, Windows 10 Professional and 18.5 inch Monitor	2	32628.000	18	77,002.08	As per annexure A
UPS Zebronic Make:Zebronics Model:U740	SMF 600 VA UPS with 3 Three pin, Overload Time > / = 10 minutes, 1 Year Warranty	2	1500.000	18	3,540.00	As per annexure A
Grand Total					105,520.32

Terms & Conditions :

1.0 AGREEMENT

1.1 You have to execute an agreement on a non-judicial stamp paper of the value of Rs 100 (stamp duty to be paid by the bidder) within 10 days from the date of the intimation from Tender Inviting Authority informing that his tender has been accepted or within 10 days from the date of issue of order.

2.0 SECURITY DEPOSIT

2.1 Within 7 days of signing of the agreement, shall be required to submit Security Deposit of 5% of the order value in the form of bank guarantee from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of One(1) year and Six(6) month from the date of order.

However, if the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the bank guarantee shall be encashed and the amount will be forfeited.

If the supplier fails to provide onsite support during the warranty period, the bank guarantee shall be encashed and the amount will be forfeited.

2.2 The Authority may cancel the letter of award, if the successful Bidder (Applicant) withdraws its Proposal (Bid) after its acceptance or fails to submit the required Performance Securities for the initial contract.

3.0 SUPPLY CONDITIONS

3.1 SPECIFICATIONS AND QUALITY

3.1.1 The items supplied by the successful bidder shall be of standard quality and shall comply with specifications, stipulations and conditions specified.

3.1.2 No reconditioned or refurbished items shall be allowed. In case any item or component found to be reconditioned or refurbished (not new) then this shall be treated as cheating amounting to breach of contract and accordingly all legal recourses available under the Law in addition to forfeiture of performance security and blacklisting shall be undertaken.

3.2 DELIVERY PERIOD

3.2.1 The items are to be delivered, installed and commissioned at Health & Family Welfare Department, Secretariat, Dispur, Assam within 7 days from the date of issue of the Purchase order.

3.3 WARRANTY

3.3.1 Minimum 1 years Warranty from the date of installation should be given.

3.4 PENALTY FOR DELAYED DELIVERY

3.4.1 In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be reduction in price @ 0.5 % of the order value of the delayed goods per day of delay subject to a maximum of 10% of the total order value.

3.4.2 Once the maximum price reduction is reached, termination of the contract may be considered. Non-compliance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

4.0 PAYMENT TERMS

4.1 Payment will be 100% after receipt, installation and successful commissioning of equipments at destination.

4.2 Bill should be submitted in triplicate. Following documents should be furnished along with the bill:

Original Delivery Challan must be submitted along with the Bill.
Installation report should be submitted for each item.
Warranty certificate of the item.

4.3 Payment will not be released without Security Deposit of 5% of the Total Order.

5.0 All other terms and condition will be as per tender document.

Annexure A:

Item Name

Total quantity to be supplied

Delivery Destinations

Laser MFP Printer (HP)
Make: HP
Model: 136a
Warranty: 1 Year

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

Desktop Computer (Lenovo)
Make: Lenovo
Model: 510s
Warranty: 1 Year

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

UPS Zebronic
Make: Zebronics
Model: U740
Warranty: 1 Year

Central Drug Ware House, NHM, Narengi, Guwahati, Assam

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM-17015/5/2020-MIS-NHM/SPO-13201

Date: 02/09/2020

Copy to:
1) To the Office Manager (Store), NHM, Assam State HQ for necessary action.

Mission Director
National Health Mission, Assam