OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM-17015/3/2020-MIS-NHM-Part(1)/SPO-13162

Date: 26/08/2020

From:

Dr Lakshmanan. S, IAS
Mission Director
National Health Mission, Assam

To,

Computer World Services
1st Floor, Abhinanda Complex, G. S. Road, Ganeshguri, Guwahati-05

Subject: Purchase Order for Printer

Ref: 1. Short Tender Ref No: NHM-17015/3/2020-MIS-NHM-Part(1)/9240 dated 17/07/2020. 2. Extension Notice - 1 No: NHM-17015/3/2020-MIS-NHM-Part(1)/9735 dated 20/07/2020. 3. Extension Notice - 2 No: NHM-17015/3/2020-MIS-NHM-Part(1)/10104 dated 24/07/2020.

Sir/Madam,

            We are pleased to offer you with our purchase order for the following Item as per terms and conditions mentioned below:

 

FMR Code : State Budget 2020-21 - IT System including Hardware and Software etc.

ITEM DETAILS & PRICE:

Item Name	Key Specification	Quantity	Rate(Exclussive of GST)	GST(%)	Total Amount(Incl. GST)	Delivery Destinations
Color Laser Printer (HP) Make:HP Model:M254NW	Color Laser Printer (mono) with Composite Cartridge, Minimum 18 PPM, Paper Size A4, On Site Warranty 1 Year	1	25959.000	18	30,631.62	As per annexure A
MFP Laser Printer Make:HP Model:136a	MFP Laser Printer with Composite Cartridge, Minimum 18 PPM, Paper Size A4, On Site Warranty 1 Year	1	10400.000	18	12,272.00	As per annexure A
Grand Total					42,903.62

Terms & Conditions :​​​​​​

1.0       AGREEMENT

1.1       You have to execute an agreement on a non-judicial stamp paper of the value of Rs 100 (stamp duty to be paid by the bidder) within 10 days from the date of the intimation from Tender Inviting Authority informing that his tender has been accepted or within 10 days from the date of issue of order.

 

2.0       SECURITY DEPOSIT

2.1        Within 7 days of signing of the agreement, shall be required to submit Security Deposit of 5% of the order value in the form of bank guarantee from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of One(1) year and Six(6) month from the date of order.

However, if the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the bank guarantee shall be encashed and the amount will be forfeited.

If the supplier fails to provide onsite support during the warranty period, the bank guarantee shall be encashed and the amount will be forfeited. 

2.2       The Authority may cancel the letter of award, if the successful Bidder (Applicant) withdraws its Proposal (Bid) after its acceptance or fails to submit the required Performance Securities for the initial contract.

 

3.0       SUPPLY CONDITIONS

3.1       SPECIFICATIONS AND QUALITY

3.1.1    The items supplied by the successful bidder shall be of standard quality and shall comply with specifications, stipulations and conditions specified.

3.1.2  No reconditioned or refurbished items shall be allowed. In case any item or component found to be reconditioned or refurbished (not new) then this shall be treated as cheating amounting to breach of contract and accordingly all legal recourses available under the Law in addition to forfeiture of performance security and blacklisting shall be undertaken.

 

3.2       DELIVERY PERIOD

3.2.1    The items are to be delivered, installed and commissioned at the National Health Mission, Assam, State HQ  within 7 days from the date of issue of the Purchase order.

 

3.3       WARRANTY

3.3.1    Minimum 1 years Warranty from the date of installation should be given.

 

​​​​​​​3.4       PENALTY FOR DELAYED DELIVERY

3.4.1    In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be reduction in price @ 0.5 % of the order value of the delayed goods per day of delay subject to a maximum of 10% of the total order value.

3.4.2    Once the maximum price reduction is reached, termination of the contract may be considered. Non-compliance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

 

4.0       PAYMENT TERMS

4.1       Payment will be 100% after receipt, installation and successful commissioning of equipments at destination.

4.2       Bill should be submitted in triplicate. Following documents should be furnished along with the bill:

• Original Delivery Challan must be submitted along with the Bill.
• Installation report should be submitted for each item.
• Warranty certificate of the item.

4.3       Payment will not be released without Security Deposit of 5% of the Total Order.

5.0      All other terms and condition will be as per tender document.

Annexure A:

Sl	Item Name	Total quantity to be supplied	Delivery Destinations
1	Color Laser Printer (HP) Make: HP Model: M254NW Warranty: 1 Year	1	1) Central Drug Ware House, NHM, Narengi, Guwahati, Assam 1
2	MFP Laser Printer Make: HP Model: 136a Warranty: 1 Year	1	1) Central Drug Ware House, NHM, Narengi, Guwahati, Assam 1

(Dr Lakshmanan. S, IAS) Mission Director National Health Mission, Assam

Memo No: NHM-17015/3/2020-MIS-NHM-Part(1)/SPO-13162

Date: 26/08/2020

Copy to:
1) To the Office Manager (Store), NHM, Assam State HQ for necessary action.

Mission Director National Health Mission, Assam