OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NVBDCP/VII-2/PSCM/Micro-slides/2019/Part/ECF-107590/SPO-13133

Date: 17/08/2020

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Ghanshyam Pharmaceuticals.
M.G Road, Fancy Bazar, Guwahati-01, Assam.

Subject: Supply order for Glass Slide (Under NVBDCP)

Ref: Your quotation against NHM, Assam Tender No. NHM-38012/3/2019-NVBDCP-NHM/P-116, Date: 17.06.2020.

Sir,

With reference to above, we are pleased to place this order for supply of Glass Slide as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : 6.2.12.17(ROP 2020-21)

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Glass Slide 75 mm X 25 mm , 1.1 mm thickness with up to date BIS certificate /lisence. (Rectangular 22 mm x50mm, )	700000	1.120	784,000.00	As per annexure A
Grand Total			784,000.00

Terms & Conditions of the Supply order is described below: -

 

• SCOPE OF WORK

            Supplier have to supply the ordered item to District Drugs Ware Houses located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order.

• DELIVERY PERIOD : Total ordered quantity to be supplied within best possible time, maximum by 45 days from placing of P.O. A declaration in non-judicial stamp paper to be submitted in this regard along with the technical bid without which the tender will be rejected.

• TEST REPORT: The successful Bidder must submit Batch Wise Test Analysis Report (in original) from NABL/NIB/CDL or equivalent authorized Lab from Govt. of India for performing quality testing for every batch of items before commencement of supply to Tender Inviting Authority/Procuring Agency or along with the bill raised, without which no payment will be made.

• SHELF LIFE : Product should have Expiry of minimum 2 years. The labeled shelf life of items supplied should be not less than the period mentioned against each item in list of Items. The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. 

• SECURITY DEPOSIT : The successful bidder shall submit Security Deposit of 5 % of the order value in the form of Bank Guarantee/ Demand Draft/Fixed Deposit from any Indian Schedule Bank in favour of “State Health Society, Assam” within 10 working days from date of issuing of Purchase Order by Tender Inviting Authority. Such Security Deposit shall be valid for a period of 12 months from the date submission of the Security Deposit.

• Agreement: The successful Bidder shall execute an agreement on non-judicial stamp paper of value Rs 100/- (stamp duty to be paid by the Bidder) within 10 working days from the date of issuing of Supply order.

• PENALTY FOR DELAY IN SUPPLY :- If a supplier fails to execute successive order within the stipulated time frame, in full. In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 1% of the value of delayed goods per week of delay or part thereof subject to a maximum of 5% of the total order value. Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance shall make the successful bidder liable to be disqualified to participate in any tender for the next 3 years for that product, in addition to forfeiture of Security Deposit and other penal actions.

• ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

• Product debarment: In case three batches of a particular item supplied by a Firm failed the quality test, the Firm shall be debarred from participation in any tender floated by the TIA for three years from the date for that particular product. In case of non-supply or incomplete supply (i.e less than 90% of the total ordered quantity) by the approved bidder within agreed delivery period including the delay penalty period or any such extended delivery period then the concerned rate contract shall be cancelled and the bidder shall be debarred for participating in any bid called by the Authority for three years from the date of debarment for that particular product.In case the manufacturer/importer (Firm) supply 90% or more of the ordered quantity but fails to supply the entire quantity within the allowed delivery period then the firm shall be levied a penalty @ 10% of the value of the short supplied item and same shall be adjusted against the payment for supply. In addition to product debarment the performance security deposited by the supplier for that particular product shall be forfeited and apportioned towards financial penalty.In case more than one but less than three batches of a particular item supplied by a Firm failed the quality test, than the total financial value will be deducted from the payment of the firm, either used/not used at peripheral level. The failed batch to be picked up from the Central/State Drug Ware House at firm’s own expense.

• PAYMENT PROVISIONS :Payment will be made after completion of 100% supply and within best possible time against submission of bill & receipted challan (in triplicate) with stock book entry detailsfrom the receiving authority& should be accompanied with the copy batch-analytical test reports from NABL Lab the desired payment against the supply from the NHM-Authority.

          All other Terms & Conditions as specified in the TENDER NO:  NHM-38012/3/2019-NVBDCP-NHM/P-116, Date: 17.06.2020  shall be applicable.

 

Annexure A:

Sl	Item Name	Dosage form and strength	Pack Size	Rate (Inclussive of GST)(Rs)	Total quantity to be supplied	Total Amount	Delivery Destinations
1	Glass Slide 75 mm X 25 mm , 1.1 mm thickness with up to date BIS certificate /lisence.	Rectangular 22 mm x50mm,	50 Slides/Pkt	1.120	700000	784000	1) DDWH, Baksa 30000 2) DDWH, Kamrup Rural 10000 3) DDWH, Barpeta 30000 4) DDWH, Karbi Anglong 20000 5) DDWH, Bongaigaon 30000 6) DDWH, Karimganj 10000 7) DDWH, Cachar 30000 8) DDWH, Kokrajhar 20000 9) DDWH, Chirang 20000 10) DDWH, Lakhimpur 30000 11) DDWH, Darrang 30000 12) DDWH, Morigaon 30000 13) DDWH, Dhemaji 30000 14) DDWH, Nagaon 40000 15) DDWH, Dhubri 30000 16) DDWH, Nalbari 10000 17) DDWH, Dibrugarh 30000 18) DDWH, Sivasagar 30000 19) DDWH, Dima Hasao 30000 20) DDWH, Sonitpur 40000 21) DDWH, Goalpara 10000 22) DDWH, Tinsukia 30000 23) DDWH, Golaghat 30000 24) DDWH, Udalguri 20000 25) DDWH, Hailakandi 20000 26) DDWH, Jorhat 30000 27) DDWH, Kamrup Metro 30000

(Dr Lakshmanan S, IAS) Mission Director National Health Mission, Assam

Memo No: NVBDCP/VII-2/PSCM/Micro-slides/2019/Part/ECF-107590/SPO-13133

Date: 17/08/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Health Services, Assam for information
7) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
8) Jt. DHS, Malaria cum SPO,NVBDCP, Assam for information and necessary action.
9) Jt. DHS, All Districts for information and necessary action.
10) District Malaria Officer, All Districts for necessary action.
11) DDSM, i/c DDWH, All Districts are hereby informed to issue the allotted Glass Slide to District Malaria Officer immediately after receipt.

Mission Director National Health Mission, Assam