OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM/18017/31/2019-PROC-NHM/ECF-110189/SPO-12761

Date: 20/04/2020

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Otsuka Pharmaceutical India Private Limited
20/21st Floor, Westgate,Tower B, Near. YMCA Club, SG HIghway, Ahmedabad - 380 015 Gujarat, India

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. NHM/18017/31/2019-PROC-NHM/8328, DATE: 05/07/19 and Corrigendum No. NHM/18017/31/2019-PROC-NHM/18485, DATE:16/10/19.

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : State budget for free Drugs,FY 20-21

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Metronidazole (Injection 500 mg/100 ml )	123800	9.800	1,213,240.00	As per annexure A
Ciprofloxacin (Injection 200 mg/100 ml )	5800	10.580	61,364.00	As per annexure A
Glucose (Injection 5% )	67000	17.910	1,199,970.00	As per annexure A
Glucose (Injection 10% )	12200	21.180	258,396.00	As per annexure A
Glucose (A) + Sodium chloride (B) (Injection 5% (A) + 0.9% (B) )	110500	17.910	1,979,055.00	As per annexure A
Ringer lactate (Injection (as per IP) )	222000	19.110	4,242,420.00	As per annexure A
Sodium chloride (Injection 0.9% )	312000	16.530	5,157,360.00	As per annexure A
Sodium Chloride (Infusion 3% )	7100	21.280	151,088.00	As per annexure A
Water for Injection (Injection )	630000	1.840	1,159,200.00	As per annexure A
Dextran-40 (Injection 10% )	450	308.000	138,600.00	As per annexure A
Grand Total			15,560,693.00

Terms & Conditions of the Supply order is described below: -

• SCOPE OF WORK

Supplier have to supply the ordered drugs to Medical Collgege Hospitals located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

• DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supply should only be in Generic name (Molecule name / Chemical Composition/ Active Ingredients). In case of any deviation, the same must be approved from the tender inviting Authority before commencement of supply. Imported item will be accepted in Brand name as per the rules/regulations of import export. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

• PROVIDING LOGO & BAR CODING :Item shall be supplied with NHM logo and inscriptions on packing/packages as "NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE)". Embossment of logo on vials as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

  If there is any deviation in these packing specifications a separate penalty will be levied @ 2% irrespective of the NHM, ASSAM having actually suffered any damage/loss or not, without prejudice to the right of alternative purchase as specified in Clause No. 5.11.  No deviation in logogram shall be accepted.

  During packaging, the prescribed Pharmacopoeia need to be followed if applicable.

• TEST REPORT: Supplier must submit Batch Wise Test Analysis Report (in original) from NABL Certified Labs (with the approved scope of testing by NABL accreditation body) for every batch of items before commencement of supply. The manufacture/importer shall supply the goods to the designated warehouses, only after receipt of Dispatch Clearance Certificate from the Tender Inviting Authority/Procuring Agency. In case of imported items NABL/NIB/CDL or equivalent authorized Lab accredited by Parent country will be considered. NABL report should reflect all the parameters as per latest Pharmacopoeia edition including batch details along with probable quantity to be supplied to NHM, ASSAM. Attested copy of NABL certificate of concerned laboratory must be submitted along with the batch wise Test Analysis Report.

• SHELF LIFE :The supplied Items (covered under Drugs and Cosmetics Act 1940 rules there under) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other item/items should have shelf–life of minimum 2 years or as per Pharmacopoeia from the date of manufacture.

  The labeled shelf life of items supplied should be not less than the period mentioned against each item.  The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life.

  In case of imported items, the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying items with remaining shelf life of 75% or more need not submit such undertaking and imported product may be supplied in Brand name also as per the prescribed norms under Import and Export Policy.

  The successful bidder shall take back items, which are not utilized by the Tender Inviting Authority/Procuring Agency within the shelf life period based on mutual agreement.

• SECURITY DEPOSIT : The manufacture/importer, shall submit Security Deposit of 5 % of the order value within 10 working days from date of receipt of the Purchase Order in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” . Such Bank Guarantee shall be valid for a period of 24 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services or there will be any quality control issue, the Bank Guarantee will be en-cashed and the amount will be forfeited as per agreement, in addition to other penal actions.

• ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

• PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS:-
• In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value if extension will not be granted by the Tender Inviting Authority/Procuring Agency.

• Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

• If the empanelled manufacture/importer fails to execute the supply within the stipulated time, procuring agency is at liberty to make alternative purchase of the items of drugs for which the Purchase Orders have been  placed  from  any  other  sources (such as Public Sector undertakings at their rates,  empanelled bidders, and bidders  who  have  been technically qualified in the  said bid)  or in the open market even at  higher rates   at the risk and the cost of the supplier and in such  cases  Procuring agency shall have every right to recover the cost and impose penalty, apart from termination of the contract for the default and recovery will be done from the Security Deposit or from any other money due to the supplier and in the event of such amount being insufficient, the balance will be recovered personally from the supplier or from his properties, as per rules.

• DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2022.

• ROAD PERMIT : Arrangement of Road Permits/Way Bill for dispatch of consignments shall be the responsibility of the manufacture/importer only.

• PAYMENT PROVISIONS : Full payment will be released on completion of supply of ordered item as per each and every lot will be scheduled in P.O (purchase order) against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Dispatch Clearance Certificate for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

• Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO:  NHM/18017/31/2019-PROC-NHM/8328, DATE: 05/07/19  and Corrigendum No. NHM/18017/31/2019-PROC-NHM/18485, DATE:16/10/19 shall be applicable.

Annexure A:

Sl	Item Name	Dosage form and strength	Pack Size	Rate (Inclussive of GST)(Rs)	Total quantity to be supplied	Total Amount	Delivery Destinations
1	Metronidazole	Injection 500 mg/100 ml	100 ml FFS Plastic Bottle	9.800	123800	1213240	1) Central Store, FAAMCH 15000 2) Central Store, SMCH 12500 3) Central Store, AMCH 25000 4) Central Store, JMCH 25000 5) Central Store, GMCH 30000 6) Central Store, TMCH 15000 7) Central Store, Cancer Hospital, GMCH 1300
2	Ciprofloxacin	Injection 200 mg/100 ml	100 ml FFS Bottle	10.580	5800	61364	1) Central Store, FAAMCH 1000 2) Central Store, SMCH 2000 3) Central Store, JMCH 1500 4) Central Store, TMCH 1000 5) Central Store, Cancer Hospital, GMCH 300
3	Glucose	Injection 5%	500 ml FFS Plastic Bottle	17.910	67000	1199970	1) Central Store, FAAMCH 6000 2) Central Store, SMCH 12500 3) Central Store, AMCH 10000 4) Central Store, JMCH 5000 5) Central Store, GMCH 25000 6) Central Store, TMCH 5000 7) Central Store, Cancer Hospital, GMCH 3500
4	Glucose	Injection 10%	500 ml FFS Plastic Bottle	21.180	12200	258396	1) Central Store, FAAMCH 2000 2) Central Store, SMCH 2500 3) Central Store, AMCH 2500 4) Central Store, JMCH 2500 5) Central Store, GMCH 500 6) Central Store, TMCH 2000 7) Central Store, Cancer Hospital, GMCH 200
5	Glucose (A) + Sodium chloride (B)	Injection 5% (A) + 0.9% (B)	500 ml FFS Plastic Bottle	17.910	110500	1979055	1) Central Store, FAAMCH 12000 2) Central Store, SMCH 20000 3) Central Store, AMCH 18000 4) Central Store, JMCH 8000 5) Central Store, GMCH 37500 6) Central Store, TMCH 10000 7) Central Store, Cancer Hospital, GMCH 5000
6	Ringer lactate	Injection (as per IP)	500 ml FFS Plastic Bottle	19.110	222000	4242420	1) Central Store, FAAMCH 20000 2) Central Store, SMCH 25000 3) Central Store, AMCH 40000 4) Central Store, JMCH 35000 5) Central Store, GMCH 75000 6) Central Store, TMCH 25000 7) Central Store, Cancer Hospital, GMCH 2000
7	Sodium chloride	Injection 0.9%	500 ml FFS Plastic Bottle	16.530	312000	5157360	1) Central Store, FAAMCH 25000 2) Central Store, SMCH 37500 3) Central Store, AMCH 85000 4) Central Store, JMCH 38000 5) Central Store, GMCH 100000 6) Central Store, TMCH 20000 7) Central Store, Cancer Hospital, GMCH 6500
8	Sodium Chloride	Infusion 3%	100 ml Bottle	21.280	7100	151088	1) Central Store, FAAMCH 500 2) Central Store, SMCH 2000 3) Central Store, AMCH 500 4) Central Store, JMCH 500 5) Central Store, GMCH 2500 6) Central Store, TMCH 1000 7) Central Store, Cancer Hospital, GMCH 100
9	Water for Injection	Injection	10 ml FFS Amp	1.840	630000	1159200	1) Central Store, FAAMCH 30000 2) Central Store, SMCH 50000 3) Central Store, AMCH 150000 4) Central Store, JMCH 75000 5) Central Store, GMCH 250000 6) Central Store, TMCH 50000 7) Central Store, Cancer Hospital, GMCH 25000
10	Dextran-40	Injection 10%	500 ml Bottle	308.000	450	138600	1) Central Store, GMCH 150 2) Central Store, Cancer Hospital, GMCH 300

(Dr Lakshmanan S, IAS) Mission Director National Health Mission, Assam

Memo No: NHM/18017/31/2019-PROC-NHM/ECF-110189/SPO-12761

Date: 20/04/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC, Kamrup Metro, Kamrup Metro,
10) Jt. DHS, Kamrup Metro, Kamrup Metro,
11) DPM/ DDSM, Kamrup Metro, Kamrup Metro,

Mission Director National Health Mission, Assam