Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM-18019/1/2018-PROC-NHM/ECF-75074/SPO-12578

Date: 31/03/2020

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Lotus Surgicals Pvt. Ltd
404, Prathamesh Tower B, Raghuvanshi Mills Compound, S B Marg, Lower parel, mumbai-400013

Subject: Supply order for Essential Surgicals & Sutures.

Ref: Your quotation against NHM, Assam Tender No.NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/15623, DATE:-8/9/17 & CORRIGENDUM NO-1: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/17004, DATE:-15/09/17 AND CORRIGENDUM NO-2: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/23122, DATE:-16/11/17.

Sir,

With reference to above, we are pleased to place this order for supply of Essential Surgicals & Sutures as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : "State budget for free Drugs"

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
B.B SILK (CD CUT NEEDLE 16MM) SIZEs 2/0,70-90 cm (SIZEs 2/0,70-90 cm )	2628	13.070	34,347.96	As per annexure A
B.B SILK (RB NEEDLE ) SIZE 4/0 16 mm 3/8 C 76 cm/ 20-22 mm 1/2 c 70-75 cm ( )	120	13.070	1,568.40	As per annexure A
POLYAMIDE (CD CUT NEEDLE 26 MM) SIZE 3/0 16-26mm, 70-76 cm (SIZE 3/0 16-26mm, 70-76 cm )	6600	13.070	86,262.00	As per annexure A
POLYAMIDE (CD R.CUT EXTRA PENETRATING NEEDLE 16 MM) SIZE 4/0 45 mm-16 mm. (SIZE 4/0 45 mm-16 mm )	1200	12.600	15,120.00	As per annexure A
POLYAMIDE (CD R.CUT EXTRA PENETRATING NEEDLE 16 MM) SIZE 2-0,30-70 cm. (SIZE 2-0,30-70 cm. )	11160	12.600	140,616.00	As per annexure A
POLYAMIDE (CD REVERSE CUT NEEDLE 12M) SIZE 5/0, 70-90 cm 3/8 C (SIZE 5/0, 70-90 cm 3/8 C )	300	12.600	3,780.00	As per annexure A
POLY PROPYLENE 1/2 CIR RB D NEEDLE 13MM(320M) SIZE 5/0 70-75 cm (SIZE 5/0 70-75 cm )	240	70.000	16,800.00	As per annexure A
POLY PROPYLENE (1/2 CIR RB D NEEDLE 16MM) SIZE 5/0 70-90 cm (SIZE 5/0 70-90 cm )	120	16.800	2,016.00	As per annexure A
POLY PROPYLENE (1/2 CIR RB D NEEDLE 16-20MM) SIZE 4/0, 70-90cm (SIZE 4/0, 70-90cm )	240	18.670	4,480.80	As per annexure A
POLY PROPYLENE (1/2 CIR RB D NEEDLE 25MM) SIZE 3/0,70- 90 cm (SIZE 3/0,70- 90 cm )	1424	18.670	26,586.08	As per annexure A
SYNTHETIC ABSORBABLE SUTURE 3/8 CIRCLE CUTTING NEEDLE 22-26MM SIZE 3/0, 45 cm (SIZE 3/0, 45 cm )	576	22.870	13,173.12	As per annexure A
SYNTHETIC ABSORBABLE SUTURE WITH SP MP DOUBLE NEEDLE 8MM SIZE 6/0, 45-70cm (SIZE 6/0, 45-70cm )	576	91.290	52,583.04	As per annexure A
POLYGLECAPRONE SIZE 2-0 WITH 1/2 CIRCLE OVAL SIZE 2/0, 70-90 cm, 26 mm (SIZE 2/0, 70-90 cm, 26 mm )	1668	28.000	46,704.00	As per annexure A
SYNTHETIC ABSORBABLE SUTURE OF SIZE 4-0 WITH SIZE 4/0, 3/8 C 16 mm, 70-90 cm (SIZE 4/0, 3/8 C 16 mm, 70-90 cm )	120	22.870	2,744.40	As per annexure A
POLYGLECAPRONE SIZE 3-0 1/2 CIRCLE OVAL RB SIZE 3/0, 20 mm, 70-90 cm (SIZE 3/0, 20 mm, 70-90 cm )	2640	28.000	73,920.00	As per annexure A
POLYPROPYLENE OF SIZE 4-0 WITH 1/2 CIRCLE CC 13MM SIZE 4/0, 75 cm (SIZE 4/0, 75 cm )	240	23.330	5,599.20	As per annexure A
POLYPROPYLENE OF SIZE 5-0 WITH 1/2 CIRCLE CC 13MM SIZE 5/0, 60 cm (SIZE 5/0, 60 cm )	120	23.330	2,799.60	As per annexure A
POLYDIOXANONE SIZE 6-0 3/8 CIRCLE RB, 45-60 cm ( SIZE 6-0 3/8 CIRCLE RB, 45-60 cm )	60	32.670	1,960.20	As per annexure A
POLYPROPYLENE SIZE 3-0 1/2 CIRCLE CC, 90 cm (SIZE 3-0 1/2 CIRCLE CC, 90 cm )	840	18.670	15,682.80	As per annexure A
B.B SILK (3/8 CIRCLE REVERSE CUTTING NEEDLE 45MM) -2/0, 76 cm (2/0, 76 cm )	1620	11.670	18,905.40	As per annexure A
1/2 CIR CCS CUT NEEDLE 48MM STAINLESS STEEL - SIZE 5, 30 cm (SIZE 5, 30 cm )	132	72.800	9,609.60	As per annexure A
POLYGLACTIN 910 RAPIDE DOUBLE ARMED, 140CM, 20-36 MM, 1/2 TC/RB (140CM, 20-36 MM, 1/2 TC/RB )	204	25.670	5,236.68	As per annexure A
Poly Diaxone no 1 loop RB 1/2 48-50mm,150CM ( )	7320	32.670	239,144.40	As per annexure A
Ployglactin 4-0 RB 1/2 Circle 16MM, 70-75 CM (4-0 RB 1/2 Circle 16MM, 70-75 CM )	2496	23.330	58,231.68	As per annexure A
Polyglactin 1-0 23-26 mm RC 1/2 Circle Heavy Needle, 45 CM (1-0 23-26 mm RC 1/2 Circle Heavy Needle, 45 CM )	8040	21.000	168,840.00	As per annexure A
Medium Titanium Ligating Clips ( )	696	24.640	17,149.44	As per annexure A
Small Titanium Ligating Clips ( )	696	24.640	17,149.44	As per annexure A
Umbilical Tapes ( )	200	13.440	2,688.00	As per annexure A
Ploydiaxone no 1 40mm RB, 90 CM (1 40mm RB, 90 CM )	1248	28.000	34,944.00	As per annexure A
Grand Total			1,118,642.24

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered Surgical Items to Medical College Hospitals located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supply of Medicines should be in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential surgicals to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered surgicals.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document. All packing should be strictly conforming to the specification included in the relevant Pharmacopoeia.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied surgicals (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of surgicals should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The surgicals should be supplied within 90 days from the date of manufacture.

The labeled shelf life of surgicals supplied should be not less than the period mentioned against each item in list of surgicals (Annexure-VIII). The remaining shelf life of the surgicals at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying surgicals with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL SURGICALS:

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.

Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2020. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/15623, DATE:-8/9/17 & CORRIGENDUM NO-1: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/17004, DATE:-15/09/17 AND CORRIGENDUM NO-2: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/23122, DATE:-16/11/17 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

B.B SILK (CD CUT NEEDLE 16MM) SIZEs 2/0,70-90 cm

SIZEs 2/0,70-90 cm

Per Foil

13.070

2628

34347.96

1)	Central Store, FAAMCH	48
2)	Central Store, AMCH	1200
3)	Central Store, JMCH	1200
4)	Central Store, TMCH	60
5)	Central Store, Cancer Hospital, GMCH	120

B.B SILK (RB NEEDLE ) SIZE 4/0 16 mm 3/8 C 76 cm/ 20-22 mm 1/2 c 70-75 cm

Per Foil

13.070

120

1568.4

Central Store, TMCH

120

POLYAMIDE (CD CUT NEEDLE 26 MM) SIZE 3/0 16-26mm, 70-76 cm

SIZE 3/0 16-26mm, 70-76 cm

Per Foil

13.070

6600

86262

1)	Central Store, FAAMCH	4800
2)	Central Store, AMCH	1200
3)	Central Store, JMCH	600

POLYAMIDE (CD R.CUT EXTRA PENETRATING NEEDLE 16 MM) SIZE 4/0 45 mm-16 mm.

SIZE 4/0 45 mm-16 mm

Per Foil

12.600

1200

15120

Central Store, AMCH

1200

POLYAMIDE (CD R.CUT EXTRA PENETRATING NEEDLE 16 MM) SIZE 2-0,30-70 cm.

SIZE 2-0,30-70 cm.

Per Foil

12.600

11160

140616

1)	Central Store, FAAMCH	4800
2)	Central Store, AMCH	6000
3)	Central Store, JMCH	240
4)	Central Store, TMCH	120

POLYAMIDE (CD REVERSE CUT NEEDLE 12M) SIZE 5/0, 70-90 cm 3/8 C

SIZE 5/0, 70-90 cm 3/8 C

Per Foil

12.600

300

3780

1)	Central Store, AMCH	240
2)	Central Store, TMCH	60

POLY PROPYLENE 1/2 CIR RB D NEEDLE 13MM(320M) SIZE 5/0 70-75 cm

SIZE 5/0 70-75 cm

Per Foil

70.000

240

16800

1)	Central Store, AMCH	120
2)	Central Store, Cancer Hospital, GMCH	120

POLY PROPYLENE (1/2 CIR RB D NEEDLE 16MM) SIZE 5/0 70-90 cm

SIZE 5/0 70-90 cm

Per Foil

16.800

120

2016

Central Store, AMCH

120

POLY PROPYLENE (1/2 CIR RB D NEEDLE 16-20MM) SIZE 4/0, 70-90cm

SIZE 4/0, 70-90cm

Per Foil

18.670

240

4480.8

1)	Central Store, AMCH	120
2)	Central Store, GMCH	120

POLY PROPYLENE (1/2 CIR RB D NEEDLE 25MM) SIZE 3/0,70- 90 cm

SIZE 3/0,70- 90 cm

Per Foil

18.670

1424

26586.08

1)	Central Store, FAAMCH	48
2)	Central Store, SMCH	200
3)	Central Store, AMCH	480
4)	Central Store, JMCH	300
5)	Central Store, GMCH	120
6)	Central Store, TMCH	36
7)	Central Store, Cancer Hospital, GMCH	240

SYNTHETIC ABSORBABLE SUTURE 3/8 CIRCLE CUTTING NEEDLE 22-26MM SIZE 3/0, 45 cm

SIZE 3/0, 45 cm

Per Foil

22.870

576

13173.12

1)	Central Store, SMCH	300
2)	Central Store, AMCH	240
3)	Central Store, Cancer Hospital, GMCH	36

SYNTHETIC ABSORBABLE SUTURE WITH SP MP DOUBLE NEEDLE 8MM SIZE 6/0, 45-70cm

SIZE 6/0, 45-70cm

Per Foil

91.290

576

52583.04

1)	Central Store, AMCH	480
2)	Central Store, TMCH	96

POLYGLECAPRONE SIZE 2-0 WITH 1/2 CIRCLE OVAL SIZE 2/0, 70-90 cm, 26 mm

SIZE 2/0, 70-90 cm, 26 mm

Per Foil

28.000

1668

46704

1)	Central Store, AMCH	1200
2)	Central Store, JMCH	300
3)	Central Store, GMCH	120
4)	Central Store, Cancer Hospital, GMCH	48

SYNTHETIC ABSORBABLE SUTURE OF SIZE 4-0 WITH SIZE 4/0, 3/8 C 16 mm, 70-90 cm

SIZE 4/0, 3/8 C 16 mm, 70-90 cm

Per Foil

22.870

120

2744.4

Central Store, AMCH

120

POLYGLECAPRONE SIZE 3-0 1/2 CIRCLE OVAL RB SIZE 3/0, 20 mm, 70-90 cm

SIZE 3/0, 20 mm, 70-90 cm

Per Foil

28.000

2640

73920

1)	Central Store, AMCH	2400
2)	Central Store, JMCH	120
3)	Central Store, Cancer Hospital, GMCH	120

POLYPROPYLENE OF SIZE 4-0 WITH 1/2 CIRCLE CC 13MM SIZE 4/0, 75 cm

SIZE 4/0, 75 cm

Per Foil

23.330

240

5599.2

Central Store, AMCH

240

POLYPROPYLENE OF SIZE 5-0 WITH 1/2 CIRCLE CC 13MM SIZE 5/0, 60 cm

SIZE 5/0, 60 cm

Per Foil

23.330

120

2799.6

Central Store, AMCH

120

POLYDIOXANONE SIZE 6-0 3/8 CIRCLE RB, 45-60 cm

SIZE 6-0 3/8 CIRCLE RB, 45-60 cm

Per Foil

32.670

1960.2

1)	Central Store, TMCH	36
2)	Central Store, Cancer Hospital, GMCH	24

POLYPROPYLENE SIZE 3-0 1/2 CIRCLE CC, 90 cm

SIZE 3-0 1/2 CIRCLE CC, 90 cm

Per Foil

18.670

840

15682.8

1)	Central Store, AMCH	120
2)	Central Store, JMCH	600
3)	Central Store, Cancer Hospital, GMCH	120

B.B SILK (3/8 CIRCLE REVERSE CUTTING NEEDLE 45MM) -2/0, 76 cm

2/0, 76 cm

Per Reel

11.670

1620

18905.4

1)	Central Store, SMCH	300
2)	Central Store, JMCH	1200
3)	Central Store, Cancer Hospital, GMCH	120

1/2 CIR CCS CUT NEEDLE 48MM STAINLESS STEEL - SIZE 5, 30 cm

SIZE 5, 30 cm

Per Foil

72.800

132

9609.6

1)	Central Store, AMCH	96
2)	Central Store, Cancer Hospital, GMCH	36

POLYGLACTIN 910 RAPIDE DOUBLE ARMED, 140CM, 20-36 MM, 1/2 TC/RB

140CM, 20-36 MM, 1/2 TC/RB

Per Foil

25.670

204

5236.68

1)	Central Store, AMCH	120
2)	Central Store, TMCH	36
3)	Central Store, Cancer Hospital, GMCH	48

Poly Diaxone no 1 loop RB 1/2 48-50mm,150CM

Per Foil

32.670

7320

239144.4

1)	Central Store, AMCH	1200
2)	Central Store, GMCH	5760
3)	Central Store, Cancer Hospital, GMCH	360

Ployglactin 4-0 RB 1/2 Circle 16MM, 70-75 CM

4-0 RB 1/2 Circle 16MM, 70-75 CM

Per Foil

23.330

2496

58231.68

1)	Central Store, AMCH	2400
2)	Central Store, TMCH	96

Polyglactin 1-0 23-26 mm RC 1/2 Circle Heavy Needle, 45 CM

1-0 23-26 mm RC 1/2 Circle Heavy Needle, 45 CM

Per Foil

21.000

8040

168840

1)	Central Store, AMCH	5400
2)	Central Store, JMCH	2400
3)	Central Store, TMCH	240

Medium Titanium Ligating Clips

24 clips/pack

24.640

696

17149.44

1)	Central Store, AMCH	600
2)	Central Store, TMCH	96

Small Titanium Ligating Clips

24 clips/pack

24.640

696

17149.44

1)	Central Store, AMCH	600
2)	Central Store, TMCH	96

Umbilical Tapes

Per Piece

13.440

200

2688

1)	Central Store, AMCH	100
2)	Central Store, Cancer Hospital, GMCH	100

Ploydiaxone no 1 40mm RB, 90 CM

1 40mm RB, 90 CM

Per Foil

28.000

1248

34944

1)	Central Store, AMCH	1200
2)	Central Store, Cancer Hospital, GMCH	48

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM-18019/1/2018-PROC-NHM/ECF-75074/SPO-12578

Date: 31/03/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC, Dibrugarh, Kamrup Metro,
10) Jt. DHS, Dibrugarh, Kamrup Metro,
11) DPM/ DDSM, Dibrugarh, Kamrup Metro,

Mission Director
National Health Mission, Assam