Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/18017/31/2019-PROC-NHM/ECF-110189/SPO-12419

Date: 30/03/2020

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Alpa Laboratories Ltd
33/2, A.B Road,Pigdamber-453446, Dist. Indore, (MP),State-Madhya Pradesh,P.o-Rau,453 446, India

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. NHM/18017/31/2019-PROC-NHM/8328, DATE: 05/07/19 and Corrigendum No. NHM/18017/31/2019-PROC-NHM/18485, DATE:16/10/19

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : 6.2.21.1(ROP 19-20)

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Dexamethasone (Injection 4 mg/ml )	344500	3.910	1,346,995.00	As per annexure A
Diazepam (Injection 5 mg/ml )	39800	4.230	168,354.00	As per annexure A
Furosemide (Injection 10 mg/ ml )	120100	2.510	301,451.00	As per annexure A
Atropine (Eye Drops 1% )	3100	17.330	53,723.00	As per annexure A
Atropine (Ointment 1% )	2900	23.270	67,483.00	As per annexure A
Ciprofloxacin (Ointment 0.3% (Eye) )	59100	14.470	855,177.00	As per annexure A
Timolol (Eye Drops 0.25% )	3300	15.680	51,744.00	As per annexure A
Grand Total			2,844,927.00

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to District Drugs Ware Houses located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supply should only be in Generic name (Molecule name / Chemical Composition/ Active Ingredients). In case of any deviation, the same must be approved from the tender inviting Authority before commencement of supply. Imported item will be accepted in Brand name as per the rules/regulations of import export. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING :Item shall be supplied with NHM logo and inscriptions on packing/packages as "NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE)". Embossment of logo on vials as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.
If there is any deviation in these packing specifications a separate penalty will be levied @ 2% irrespective of the NHM, ASSAM having actually suffered any damage/loss or not, without prejudice to the right of alternative purchase as specified in Clause No. 5.11. No deviation in logogram shall be accepted.

During packaging, the prescribed Pharmacopoeia need to be followed if applicable.

TEST REPORT: Supplier must submit Batch Wise Test Analysis Report (in original) from NABL Certified Labs (with the approved scope of testing by NABL accreditation body) for every batch of items before commencement of supply. The manufacture/importer shall supply the goods to the designated warehouses, only after receipt of Dispatch Clearance Certificate from the Tender Inviting Authority/Procuring Agency. In case of imported items NABL/NIB/CDL or equivalent authorized Lab accredited by Parent country will be considered. NABL report should reflect all the parameters as per latest Pharmacopoeia edition including batch details along with probable quantity to be supplied to NHM, ASSAM. Attested copy of NABL certificate of concerned laboratory must be submitted along with the batch wise Test Analysis Report.

SHELF LIFE :The supplied Items (covered under Drugs and Cosmetics Act 1940 rules there under) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other item/items should have shelf–life of minimum 2 years or as per Pharmacopoeia from the date of manufacture.
The labeled shelf life of items supplied should be not less than the period mentioned against each item. The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life.

In case of imported items, the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying items with remaining shelf life of 75% or more need not submit such undertaking and imported product may be supplied in Brand name also as per the prescribed norms under Import and Export Policy.
The successful bidder shall take back items, which are not utilized by the Tender Inviting Authority/Procuring Agency within the shelf life period based on mutual agreement.

SECURITY DEPOSIT : The manufacture/importer, shall submit Security Deposit of 5 % of the order value within 10 working days from date of receipt of the Purchase Order in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” . Such Bank Guarantee shall be valid for a period of 24 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services or there will be any quality control issue, the Bank Guarantee will be en-cashed and the amount will be forfeited as per agreement, in addition to other penal actions.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS:-
In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value if extension will not be granted by the Tender Inviting Authority/Procuring Agency.

Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

If the empanelled manufacture/importer fails to execute the supply within the stipulated time, procuring agency is at liberty to make alternative purchase of the items of drugs for which the Purchase Orders have been placed from any other sources (such as Public Sector undertakings at their rates, empanelled bidders, and bidders who have been technically qualified in the said bid) or in the open market even at higher rates at the risk and the cost of the supplier and in such cases Procuring agency shall have every right to recover the cost and impose penalty, apart from termination of the contract for the default and recovery will be done from the Security Deposit or from any other money due to the supplier and in the event of such amount being insufficient, the balance will be recovered personally from the supplier or from his properties, as per rules.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2022.

ROAD PERMIT : Arrangement of Road Permits/Way Bill for dispatch of consignments shall be the responsibility of the manufacture/importer only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of ordered item as per each and every lot will be scheduled in P.O (purchase order) against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Dispatch Clearance Certificate for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO: NHM/18017/31/2019-PROC-NHM/8328, DATE: 05/07/19 and Corrigendum No. NHM/18017/31/2019-PROC-NHM/18485, DATE:16/10/19 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Dexamethasone

Injection 4 mg/ml

2 ml Amp

3.910

344500

1346995

1)	DDWH, Baksa	10000
2)	DDWH, Jorhat	15000
3)	DDWH, Udalguri	7500
4)	DDWH, Barpeta	15000
5)	DDWH, Bongaigaon	9000
6)	DDWH, Kamrup Rural	12500
7)	DDWH, Cachar	7500
8)	DDWH, Karbi Anglong	20000
9)	DDWH, Chirang	5500
10)	DDWH, Karimganj	2500
11)	DDWH, Darrang	18000
12)	DDWH, Kokrajhar	10000
13)	DDWH, Dhemaji	1500
14)	DDWH, Lakhimpur	18000
15)	DDWH, Dhubri	7500
16)	DDWH, Morigaon	20000
17)	Central Store, MMCH	2000
18)	DDWH, Dibrugarh	15000
19)	DDWH, Nagaon	25000
20)	DDWH, Dima Hasao	10000
21)	DDWH, Nalbari	25000
22)	DDWH, Goalpara	15000
23)	DDWH, Sivasagar	20000
24)	DDWH, Golaghat	19000
25)	DDWH, Sonitpur	15000
26)	DDWH, Hailakandi	8000
27)	DDWH, Tinsukia	11000

Diazepam

Injection 5 mg/ml

2 ml Amp.

4.230

39800

168354

1)	DDWH, Baksa	1500
2)	DDWH, Jorhat	1000
3)	DDWH, Udalguri	1500
4)	DDWH, Barpeta	2000
5)	DDWH, Bongaigaon	1500
6)	DDWH, Kamrup Rural	1500
7)	DDWH, Cachar	1500
8)	DDWH, Karbi Anglong	2000
9)	DDWH, Chirang	500
10)	DDWH, Karimganj	1000
11)	DDWH, Darrang	1000
12)	DDWH, Kokrajhar	2000
13)	DDWH, Dhemaji	3000
14)	DDWH, Lakhimpur	3000
15)	DDWH, Dhubri	500
16)	DDWH, Morigaon	1000
17)	Central Store, MMCH	500
18)	DDWH, Nagaon	1500
19)	DDWH, Dima Hasao	1000
20)	DDWH, Nalbari	1500
21)	DDWH, Goalpara	1800
22)	DDWH, Sivasagar	1500
23)	DDWH, Golaghat	1000
24)	DDWH, Sonitpur	2500
25)	DDWH, Hailakandi	1500
26)	DDWH, Tinsukia	2500

Furosemide

Injection 10 mg/ ml

2 ml Amp

2.510

120100

301451

1)	DDWH, Baksa	1900
2)	DDWH, Jorhat	2500
3)	DDWH, Udalguri	2500
4)	DDWH, Barpeta	2500
5)	DDWH, Kamrup Metro	1000
6)	DDWH, Bongaigaon	2200
7)	DDWH, Kamrup Rural	7500
8)	DDWH, Cachar	4000
9)	DDWH, Karbi Anglong	5000
10)	DDWH, Chirang	1000
11)	DDWH, Karimganj	2500
12)	DDWH, Darrang	3300
13)	DDWH, Kokrajhar	5000
14)	DDWH, Dhemaji	1500
15)	DDWH, Lakhimpur	15000
16)	DDWH, Dhubri	4000
17)	DDWH, Morigaon	3000
18)	Central Store, MMCH	3000
19)	DDWH, Dibrugarh	6000
20)	DDWH, Nagaon	8000
21)	DDWH, Dima Hasao	5000
22)	DDWH, Nalbari	4000
23)	DDWH, Goalpara	2500
24)	DDWH, Sivasagar	4000
25)	DDWH, Golaghat	3500
26)	DDWH, Sonitpur	7500
27)	DDWH, Hailakandi	3500
28)	DDWH, Tinsukia	8700

Atropine

Eye Drops 1%

2 ml plastic bottle with self contained dropper ti

17.330

3100

53723

1)	DDWH, Baksa	200
2)	DDWH, Jorhat	100
3)	DDWH, Udalguri	100
4)	DDWH, Bongaigaon	100
5)	DDWH, Kamrup Rural	200
6)	DDWH, Cachar	100
7)	DDWH, Karbi Anglong	200
8)	DDWH, Chirang	200
9)	DDWH, Karimganj	200
10)	DDWH, Darrang	100
11)	DDWH, Kokrajhar	200
12)	DDWH, Lakhimpur	200
13)	DDWH, Dhubri	100
14)	DDWH, Morigaon	100
15)	DDWH, Nagaon	200
16)	DDWH, Dima Hasao	100
17)	DDWH, Nalbari	100
18)	DDWH, Goalpara	200
19)	DDWH, Sivasagar	50
20)	DDWH, Golaghat	50
21)	DDWH, Sonitpur	100
22)	DDWH, Hailakandi	100
23)	DDWH, Tinsukia	100

Atropine

Ointment 1%

3.5 gm tube.

23.270

2900

67483

1)	DDWH, Baksa	200
2)	DDWH, Jorhat	100
3)	DDWH, Udalguri	100
4)	DDWH, Bongaigaon	100
5)	DDWH, Kamrup Rural	200
6)	DDWH, Cachar	100
7)	DDWH, Karbi Anglong	200
8)	DDWH, Chirang	100
9)	DDWH, Karimganj	200
10)	DDWH, Darrang	100
11)	DDWH, Kokrajhar	200
12)	DDWH, Lakhimpur	200
13)	DDWH, Dhubri	50
14)	DDWH, Morigaon	100
15)	DDWH, Nagaon	200
16)	DDWH, Dima Hasao	100
17)	DDWH, Nalbari	100
18)	DDWH, Goalpara	150
19)	DDWH, Sivasagar	50
20)	DDWH, Golaghat	50
21)	DDWH, Sonitpur	100
22)	DDWH, Hailakandi	100
23)	DDWH, Tinsukia	100

Ciprofloxacin

Ointment 0.3% (Eye)

3 gm Tube

14.470

59100

855177

1)	DDWH, Baksa	2000
2)	DDWH, Jorhat	500
3)	DDWH, Udalguri	1500
4)	DDWH, Barpeta	500
5)	DDWH, Kamrup Metro	300
6)	DDWH, Bongaigaon	3000
7)	DDWH, Kamrup Rural	2500
8)	DDWH, Cachar	1200
9)	DDWH, Karbi Anglong	2500
10)	DDWH, Chirang	1000
11)	DDWH, Karimganj	2000
12)	DDWH, Darrang	3000
13)	DDWH, Kokrajhar	1700
14)	DDWH, Dhemaji	500
15)	DDWH, Lakhimpur	5000
16)	DDWH, Dhubri	1500
17)	DDWH, Morigaon	3000
18)	Central Store, MMCH	200
19)	DDWH, Dibrugarh	1000
20)	DDWH, Nagaon	6000
21)	DDWH, Dima Hasao	2000
22)	DDWH, Nalbari	4000
23)	DDWH, Goalpara	2500
24)	DDWH, Sivasagar	3700
25)	DDWH, Golaghat	2500
26)	DDWH, Sonitpur	2500
27)	DDWH, Hailakandi	1000
28)	DDWH, Tinsukia	2000

Timolol

Eye Drops 0.25%

5 ml Dropper Bottle

15.680

3300

51744

1)	DDWH, Baksa	50
2)	DDWH, Jorhat	100
3)	DDWH, Udalguri	50
4)	DDWH, Barpeta	50
5)	DDWH, Kamrup Metro	50
6)	DDWH, Bongaigaon	50
7)	DDWH, Kamrup Rural	250
8)	DDWH, Cachar	50
9)	DDWH, Karbi Anglong	100
10)	DDWH, Chirang	100
11)	DDWH, Karimganj	150
12)	DDWH, Darrang	100
13)	DDWH, Kokrajhar	200
14)	DDWH, Dhemaji	50
15)	DDWH, Lakhimpur	400
16)	DDWH, Dhubri	50
17)	DDWH, Morigaon	50
18)	Central Store, MMCH	50
19)	DDWH, Dibrugarh	50
20)	DDWH, Nagaon	500
21)	DDWH, Dima Hasao	100
22)	DDWH, Nalbari	300
23)	DDWH, Goalpara	50
24)	DDWH, Sivasagar	100
25)	DDWH, Golaghat	100
26)	DDWH, Sonitpur	50
27)	DDWH, Hailakandi	50
28)	DDWH, Tinsukia	100

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/18017/31/2019-PROC-NHM/ECF-110189/SPO-12419

Date: 30/03/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC, Baksa, Jorhat, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Goalpara, Sivasagar, Golaghat, Sonitpur, Hailakandi, Tinsukia,
10) Jt. DHS, Baksa, Jorhat, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Goalpara, Sivasagar, Golaghat, Sonitpur, Hailakandi, Tinsukia,
11) DPM/ DDSM, Baksa, Jorhat, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Goalpara, Sivasagar, Golaghat, Sonitpur, Hailakandi, Tinsukia,

Mission Director
National Health Mission, Assam