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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM-18011/3/2018-PROC-NHM-Part(29)/ECF-107298/SPO-12382
Date: 20/03/2020


From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam


To,

Vivek Pharmachem India Ltd
A-1, Sethi Colony, Jaipur-302004

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. NHM/PROC/RC-DRUG/NEW-EDL/RC-D-ITEMS/3644/2017-18/3633,Date:-08.05.2018 & NHM/PROC/RC-CAN-NS-DRUGS/3819/31401,Date:- 05.03.2019 & Corrigendum No NHM/PROC/RC-CAN-NS-DRUGS/3819/32558,Date:- 14.03.2019.

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : 6.2.21.1(ROP 19-20)

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
Delivery Destinations
Ampicillin (Powder for Injection 500 mg. ) 37900 5.720
216,788.00
As per annexure A
Amoxicillin (Oral liquid 125 mg/5 ml ) 388300 12.690
4,927,527.00
As per annexure A
Cefadroxil Oral liquid (125 mg/5 ml ) 158800 10.420
1,654,696.00
As per annexure A
Ciprofloxacin (Tablet 500 mg ) 5555000 1.440
7,999,200.00
As per annexure A
Hydrocortisone (Injection 100 mg/ml ) 98650 10.940
1,079,231.00
As per annexure A
Iboprofen (Tablet 400 mg ) 5184000 0.810
4,199,040.00
As per annexure A
Metronidazole (Tablet 400 mg ) 5282000 0.600
3,169,200.00
As per annexure A
Misoprostol (Tablet 200 mcg ) 929800 2.140
1,989,772.00
As per annexure A
Grand Total
25,235,454.00
 

Terms & Conditions of the Supply order is described below: -

 

  • SCOPE OF WORK

Supplier have to supply the ordered drugs to DDWH's located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

  • DELIVERY PERIOD : Supply of full quantity should be completed within the best possible time or maximum 60 days from the date of issuing the supply order. Supply of medicine/medicines should only be in Generic name (Molecule name / Chemical Composition/ Active Ingredients). In case of Imported item/items brand name is also accepted but MRP should be stroked out. Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.
  • PROVIDING LOGO & BAR CODING: -Drug/drugs shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document. During packaging the prescribed Pharmacopoeia need to be followed if applicable. 
  • The successful bidder will be required to supply the products with logogram and bar coding and with strict adherence to the prescribed packing specifications. If there is any deviation in these packing specifications a separate penalty will be levied @ 2% irrespective of the Tender Inviting Authority/Procuring Agency having actually suffered any damage/loss or not, without prejudice to the right of alternative purchase as specified in Clause No. 17 F.  No deviation in logogram shall be accepted.
  • TEST REPORT: The successful Bidder must submit Batch wise Test Analysis report (in original) from NABL Certified Labs/NIB/CDL for every batch of items before commencement of supply or any other equivalent in case of Imported drug/drugs. The bidder shall supply the goods to the designated warehouses, only after receipt of Dispatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report.In case of imported items NABL/NIB/CDL or equivalent authorized Lab accredited by Parent country will be considered.
  • DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product.  In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

  • SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII).  The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted.  The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and  related   documents, (b) meet the recognized standards for  safety, efficacy and quality, (c)  are  fit  for the  purpose  made, (d)  are  free from defects in workmanship and in materials  and (e) the product has  been manufactured as  per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

  • SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.
  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.
  • PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS
  • In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
  • Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.
  • DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2020 & 31.03.2021. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-
    • Further Purchase orders should not be placed to firm.
    • Purchase orders in process shall be cancelled.
    • All unconsumed stock from DDWs should be lifted on the cost of firm.
    • If payment is made for unconsumed stock it should be recovered from firm.
    • All rate contracts should be cancelled.
  • ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.
  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.
  • Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/RC-DRUG/NEW-EDL/RC-D-ITEMS/3644/2017-18/3633,Date:-08.05.2018 & NHM/PROC/RC-CAN-NS-DRUGS/3819/31401,Date:- 05.03.2019 & Corrigendum No NHM/PROC/RC-CAN-NS-DRUGS/3819/32558,Date:- 14.03.2019 shall be applicable.


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Ampicillin Powder for Injection 500 mg. Vial 5.720 37900 216788
1) DDWH, Hailakandi
500
2) DDWH, Tinsukia
300
3) DDWH, Baksa
1000
4) DDWH, Udalguri
1500
5) DDWH, Kamrup Metro
1500
6) DDWH, Bongaigaon
2500
7) DDWH, Cachar
1000
8) DDWH, Karbi Anglong
2000
9) DDWH, Chirang
500
10) DDWH, Karimganj
2000
11) DDWH, Darrang
500
12) DDWH, Kokrajhar
2500
13) DDWH, Lakhimpur
3500
14) DDWH, Dhubri
3000
15) DDWH, Morigaon
500
16) DDWH, Dibrugarh
600
17) DDWH, Dima Hasao
500
18) DDWH, Nalbari
1000
19) DDWH, Goalpara
2500
20) DDWH, Sivasagar
5000
21) DDWH, Golaghat
2500
22) DDWH, Sonitpur
3000
2 Amoxicillin Oral liquid 125 mg/5 ml 60 ml Plastic Bottle with measuring cap 12.690 388300 4927527
1) DDWH, Hailakandi
10000
2) DDWH, Tinsukia
28000
3) DDWH, Baksa
2500
4) DDWH, Udalguri
10000
5) DDWH, Barpeta
18000
6) DDWH, Kamrup Metro
10000
7) DDWH, Bongaigaon
16000
8) DDWH, Kamrup Rural
12000
9) DDWH, Cachar
12000
10) DDWH, Karbi Anglong
10000
11) DDWH, Karimganj
10000
12) DDWH, Darrang
18000
13) DDWH, Kokrajhar
10000
14) DDWH, Dhemaji
14000
15) DDWH, Lakhimpur
15000
16) DDWH, Dhubri
14000
17) DDWH, Morigaon
12000
18) DDWH, Dibrugarh
30000
19) DDWH, Nagaon
30000
20) DDWH, Dima Hasao
2000
21) DDWH, Nalbari
12000
22) DDWH, Goalpara
12800
23) DDWH, Sivasagar
30000
24) DDWH, Golaghat
20000
25) DDWH, Sonitpur
30000
3 Cefadroxil Oral liquid 125 mg/5 ml 30 ml Bottle with measuring cap 10.420 158800 1654696
1) DDWH, Hailakandi
4800
2) DDWH, Tinsukia
5000
3) DDWH, Jorhat
2000
4) DDWH, Udalguri
3000
5) DDWH, Barpeta
1600
6) DDWH, Kamrup Metro
5000
7) DDWH, Bongaigaon
6000
8) DDWH, Kamrup Rural
10000
9) DDWH, Karbi Anglong
7000
10) DDWH, Chirang
3000
11) DDWH, Karimganj
5000
12) DDWH, Darrang
9000
13) DDWH, Kokrajhar
7000
14) DDWH, Dhemaji
8000
15) DDWH, Lakhimpur
3000
16) DDWH, Dhubri
1000
17) DDWH, Morigaon
5000
18) DDWH, Dibrugarh
2400
19) DDWH, Nagaon
17000
20) DDWH, Dima Hasao
1000
21) DDWH, Nalbari
6000
22) DDWH, Goalpara
4000
23) DDWH, Sivasagar
20000
24) DDWH, Golaghat
8000
25) DDWH, Sonitpur
15000
4 Ciprofloxacin Tablet 500 mg 1x10 1.440 5555000 7999200
1) DDWH, Hailakandi
150000
2) DDWH, Tinsukia
350000
3) DDWH, Baksa
70000
4) DDWH, Jorhat
100000
5) DDWH, Udalguri
100000
6) DDWH, Barpeta
280000
7) DDWH, Kamrup Metro
180000
8) DDWH, Bongaigaon
280000
9) DDWH, Kamrup Rural
300000
10) DDWH, Cachar
180000
11) DDWH, Karbi Anglong
85000
12) DDWH, Chirang
10000
13) DDWH, Karimganj
200000
14) DDWH, Darrang
200000
15) DDWH, Kokrajhar
200000
16) DDWH, Dhemaji
68000
17) DDWH, Lakhimpur
240000
18) DDWH, Dhubri
400000
19) DDWH, Morigaon
250000
20) Central Store, MMCH
2000
21) DDWH, Dibrugarh
350000
22) DDWH, Nagaon
400000
23) DDWH, Dima Hasao
20000
24) DDWH, Nalbari
150000
25) DDWH, Goalpara
200000
26) DDWH, Sivasagar
350000
27) DDWH, Golaghat
90000
28) DDWH, Sonitpur
350000
5 Hydrocortisone Injection 100 mg/ml 2 ml Vial 10.940 98650 1079231
1) DDWH, Hailakandi
2500
2) DDWH, Tinsukia
2500
3) DDWH, Baksa
3000
4) DDWH, Udalguri
3000
5) DDWH, Barpeta
6000
6) DDWH, Kamrup Metro
5000
7) DDWH, Bongaigaon
3000
8) DDWH, Kamrup Rural
1000
9) DDWH, Cachar
3500
10) DDWH, Karbi Anglong
6000
11) DDWH, Karimganj
3500
12) DDWH, Darrang
8000
13) DDWH, Kokrajhar
6000
14) DDWH, Dhemaji
3800
15) DDWH, Lakhimpur
5000
16) DDWH, Dhubri
3600
17) DDWH, Morigaon
5200
18) DDWH, Dibrugarh
2000
19) DDWH, Nagaon
12000
20) DDWH, Dima Hasao
3000
21) DDWH, Nalbari
50
22) DDWH, Goalpara
2000
23) DDWH, Sivasagar
6000
24) DDWH, Sonitpur
3000
6 Iboprofen Tablet 400 mg 1X 10 0.810 5184000 4199040
1) DDWH, Hailakandi
150000
2) DDWH, Tinsukia
300000
3) DDWH, Jorhat
190000
4) DDWH, Udalguri
100000
5) DDWH, Barpeta
280000
6) DDWH, Kamrup Metro
150000
7) DDWH, Bongaigaon
250000
8) DDWH, Kamrup Rural
200000
9) DDWH, Cachar
150000
10) DDWH, Karbi Anglong
180000
11) DDWH, Chirang
30000
12) DDWH, Karimganj
150000
13) DDWH, Darrang
230000
14) DDWH, Kokrajhar
200000
15) DDWH, Dhemaji
109000
16) DDWH, Lakhimpur
300000
17) DDWH, Dhubri
400000
18) DDWH, Morigaon
220000
19) Central Store, MMCH
5000
20) DDWH, Dibrugarh
300000
21) DDWH, Nagaon
400000
22) DDWH, Nalbari
50000
23) DDWH, Goalpara
100000
24) DDWH, Sivasagar
350000
25) DDWH, Golaghat
90000
26) DDWH, Sonitpur
300000
7 Metronidazole Tablet 400 mg 1X10 0.600 5282000 3169200
1) DDWH, Hailakandi
200000
2) DDWH, Tinsukia
350000
3) DDWH, Baksa
100000
4) DDWH, Udalguri
100000
5) DDWH, Barpeta
250000
6) DDWH, Kamrup Metro
150000
7) DDWH, Bongaigaon
220000
8) DDWH, Kamrup Rural
200000
9) DDWH, Karbi Anglong
140000
10) DDWH, Chirang
30000
11) DDWH, Karimganj
200000
12) DDWH, Darrang
250000
13) DDWH, Kokrajhar
200000
14) DDWH, Dhemaji
122000
15) DDWH, Lakhimpur
200000
16) DDWH, Dhubri
400000
17) DDWH, Morigaon
250000
18) DDWH, Dibrugarh
300000
19) DDWH, Nagaon
400000
20) DDWH, Dima Hasao
90000
21) DDWH, Nalbari
50000
22) DDWH, Goalpara
200000
23) DDWH, Sivasagar
400000
24) DDWH, Golaghat
80000
25) DDWH, Sonitpur
400000
8 Misoprostol Tablet 200 mcg 1x4 2.140 929800 1989772
1) DDWH, Hailakandi
30000
2) DDWH, Tinsukia
60000
3) DDWH, Baksa
13800
4) DDWH, Udalguri
20000
5) DDWH, Barpeta
15000
6) DDWH, Kamrup Metro
15000
7) DDWH, Bongaigaon
25000
8) DDWH, Kamrup Rural
30000
9) DDWH, Cachar
22000
10) DDWH, Karbi Anglong
30000
11) DDWH, Chirang
4000
12) DDWH, Karimganj
30000
13) DDWH, Darrang
27000
14) DDWH, Kokrajhar
50000
15) DDWH, Dhemaji
30000
16) DDWH, Lakhimpur
60000
17) DDWH, Dhubri
60000
18) DDWH, Morigaon
50000
19) Central Store, MMCH
10000
20) DDWH, Dibrugarh
48000
21) DDWH, Nagaon
120000
22) DDWH, Dima Hasao
5000
23) DDWH, Nalbari
10000
24) DDWH, Sivasagar
80000
25) DDWH, Golaghat
15000
26) DDWH, Sonitpur
70000



 

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam


Memo No: NHM-18011/3/2018-PROC-NHM-Part(29)/ECF-107298/SPO-12382
Date: 20/03/2020

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC, Hailakandi, Tinsukia, Baksa, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Sivasagar, Golaghat, Sonitpur,
10) Jt. DHS, Hailakandi, Tinsukia, Baksa, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Sivasagar, Golaghat, Sonitpur,
11) DPM/ DDSM, Hailakandi, Tinsukia, Baksa, Udalguri, Barpeta, Kamrup Metro, Bongaigaon, Kamrup Rural, Cachar, Karbi Anglong, Chirang, Karimganj, Darrang, Kokrajhar, Dhemaji, Lakhimpur, Dhubri, Morigaon, Kamrup Metro, Dibrugarh, Nagaon, Dima Hasao, Nalbari, Sivasagar, Golaghat, Sonitpur,

 

Mission Director
National Health Mission, Assam