Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/SPO-12235

Date: 15/02/2020

From:

Dr Lakshmanan. S, IAS
Mission Director
National Health Mission, Assam

To,

M/S E-YANTRA
H/S No 101, 1st Floor, Opp of City Heart Hospital, Rajgarh Road Guwahati-781007

Subject: Purchase Order for Laptop Computer, MFP Printer (Mono) and Speaker - Repeat Order

Ref: 1. This Office Letter Ref No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/12752 Dated 16/08/2019. 2. Purchase Order Ref No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/SPO-11672/11534 Dated 27/07/2019. 3. Tender Reference No: Ref No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/5801 Dated 15/06/2019. 4. Extension Notice-1 Ref No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/7036 Dated 25/06/2019. 5. Extension Notice-2 Ref No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/8336 Dated 05/07/2019.

Sir/Madam,

We are pleased to offer you with our purchase order for the following Item as per terms and conditions mentioned below:

FMR Code : 9.5.27.1

ITEM DETAILS & PRICE:

Item Name	Key Specification	Quantity	Rate(Exclussive of GST)	GST(%)	Total Amount(Incl. GST)	Delivery Destinations
MFP Printer (Canon) Make:Canon Model:MF232W	MFP Laser Printer with Composite Cartridge, Paper size A4, 18 PPM, 1 Years onsite warranty	5	12300.000	18	72,570.00	As per annexure A
Speaker Make:Intex Model:	Wattage: Minimum 5W, ON Site OEM Warranty: 1 Year	5	425.000	18	2,507.50	As per annexure A
Acer Laptop Computer Make:Acer Model:TMP 2410 G2 M	i3-8130U, 4GB DDR4 RAM, 500 GB SATA HDD, Win 10 Pro, 14" LED HD, DVD R/W, 1 Yr Onsite Warranty, Carry Case	5	32700.000	18	192,930.00	As per annexure A
Grand Total					268,007.50

Terms & Conditions of the Supply order is described below: -

1. AGREEMENT

The bidder shall execute an agreement on a non-judicial stamp paper of the value of Rs 100/- (stamp duty to be paid by the bidder) within 10 days from the date of the intimation from Tender Inviting Authority informing that his tender has been accepted or within 10 days from the date of issue of order.

2. SECURITY DEPOSIT

The bidder, within 10 days of signing of the contract, shall be required to submit Security Deposit of 5% of the contract value in the form of bank guarantee/ fixed deposit from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of 1 years and 6 month from the date of issue of the order.

The Authority may cancel the letter of award, if the successful Bidder (Applicant) withdraws its Proposal (Bid) after its acceptance or fails to submit the required Performance Securities for the initial contract, and forfeit the EMD.

3. SUPPLY CONDITIONS:

a) Specifications and Quality

The items should be of standard quality and shall comply with specifications, stipulations and conditions specified at tender document.
No reconditioned or refurbished items shall be allowed. In case any item or component found to be reconditioned or refurbished (not new) then this shall be treated as cheating amounting to breach of contract and accordingly all legal recourses available under the Law in addition to forfeiture of performance security and blacklisting shall be undertaken.

b) Delivery Period

The items are to be delivered, installed and commissioned at the specified locations as per Annexure –B within 15 days from the date of issue of the Purchase order.

c) WARRANTY

Minimum 1 Year Warranty (with warranty certificate) for the Printer & Speaker and 3 Years Warranty for the Laptop Computer from the date of installation should be provided.

d) Penalty for Delayed Delivery

i. In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be reduction in price @ 0.5 % of the order value of the delayed goods per day of delay or part thereof subject to a maximum of 10% of the total order value.

ii. Once the maximum price reduction is reached, termination of the contract may be considered. Non-compliance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

4. PAYMENT TERMS

a) Payment will be 100% after receipt, installation and successful commissioning of equipments at destination.

b) Bill should be submitted in triplicate. Following documents should be furnished along with the bill:

i. Original Delivery Challan must be submitted along with the Bill.

ii. Installation report should be submitted for each item.

iii. Warranty certificate of the OEM for the item.

c) Payment will not be released without Security Deposit of 5% of the contract value in the form of bank guarantee/ fixed deposit from any Indian nationalized bank in favour of “State Health Society, Assam” valid for a period of 1 years and 6 month from the date of issue of the order.

5. All other terms and condition will be as per tender document and corrigendum notice published thereof.

Annexure A:

Item Name

Total quantity to be supplied

Delivery Destinations

MFP Printer (Canon)
Make: Canon
Model: MF232W
Warranty: 1 year

1)	DDWH, Lakhimpur	1
2)	DDWH, Nagaon	1
3)	DDWH, Sivasagar	1
4)	DDWH, Golaghat	1
5)	DDWH, Tinsukia	1

Speaker
Make: Intex
Model:
Warranty: 1 year

1)	DDWH, Lakhimpur	1
2)	DDWH, Nagaon	1
3)	DDWH, Sivasagar	1
4)	DDWH, Golaghat	1
5)	DDWH, Tinsukia	1

Acer Laptop Computer
Make: Acer
Model: TMP 2410 G2 M
Warranty: 3 years

1)	DDWH, Lakhimpur	1
2)	DDWH, Nagaon	1
3)	DDWH, Sivasagar	1
4)	DDWH, Golaghat	1
5)	DDWH, Tinsukia	1

(Dr Lakshmanan. S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/NCD/CPHCE(IT)/3716/2018-19/Pt-2/SPO-12235

Date: 15/02/2020

Copy to:
1) To the DPM/ DDM/ DDSM/ Hospital Administrator, Lakhimpur/ Nagaon/ Sivsagar/ Golaghat/ Tinsukia district for necessary action.

Mission Director
National Health Mission, Assam