Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM-18011/3/2018-PROC-NHM-Part(29)/ECF-107298/SPO-11822

Date: 10/09/2019

From:

Dr Lakshmanan S, IAS
Mission Director
National Health Mission, Assam

To,

Ciron Drugs & Pharmaceuticals Pvt. Ltd.
C-1101-1102, Lotus Corporate Park, Graham Firth Steel Compound,Jay Coach Junction, Western Express Highway, Goregaon (East), Mumbai-400063

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. 1) NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.05.2017 & 2) NHM/PROC/ RC-DRUG/NEW-EDL/DROP & ADD/3363/2017-18/11517,DATE:-17.08.2017 & CORRIGENDUM NO. NHM/PROC/ RC-DRUG/NEW-EDL/DROP & ADD/3363/2017-18/13825, DATE:-30.08.2017.

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : State Budget for free Drugs(FY 19-20)

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Acyclovir (Oral liquid 400 mg/5 ml. )	1000	63.396	63,396.00	As per annexure A
Acyclovir (500 mg Powder for Injection. )	15900	31.170	495,603.00	As per annexure A
Amlodipine (Tablet 5 mg )	218000	0.144	31,392.00	As per annexure A
Antacid Gel (Each 10 ml contains-Dried Aluminum Hydrocholrid Gel IP 250 mg, Magnesium Hydrochloride IP 250 mg. )	58000	9.740	564,920.00	As per annexure A
Artemether (A) + Lumefantrine (B) (Tablet 20 mg (A) + 120 mg (B) )	258	0.930	239.94	As per annexure A
Azithromycin (Powder Injection 500 mg )	3700	47.547	175,923.90	As per annexure A
Bupivacaine (Injection 0.5% with 7.5% glucose )	2600	30.282	78,733.20	As per annexure A
Carboprost Tromethamine (Inj 250 mcg/ml IP )	5900	76.160	449,344.00	As per annexure A
Carboxymethylcellulose (Drops 1 % )	5400	20.625	111,375.00	As per annexure A
Cetrizine (Tablet 10 mg )	47500	0.158	7,505.00	As per annexure A
Chlorpheniramine (Tablet 4 mg )	4500	0.116	522.00	As per annexure A
Hydrochlorothiazide (Tablet 12.5 mg )	3000	0.502	1,506.00	As per annexure A
Hydroxocobalamin (Injection 1 mg/ml )	1100	19.019	20,920.90	As per annexure A
Hydroxychloroquine (Tablet 200 mg )	4100	2.836	11,627.60	As per annexure A
Ketamine (Injection 10 mg/ml )	1000	65.520	65,520.00	As per annexure A
Ketorolac Tromethamine (Injection 30mg/ml )	2000	7.143	14,286.00	As per annexure A
Labetalol (Injection 5 mg/ml )	11500	26.415	303,772.50	As per annexure A
Lignocaine (Topical forms 4% )	1050	19.452	20,424.60	As per annexure A
Lithium Carbonate (Tablet 300 mg )	500	1.902	951.00	As per annexure A
Mephentermine Sulphate (Injection 300 mg )	4900	42.264	207,093.60	As per annexure A
Midazolam (Injection 5 mg/ml )	5200	13.736	71,427.20	As per annexure A
Normal Saline (Nasal Drop )	9000	8.051	72,459.00	As per annexure A
Paracetamol (Drop 100 mg/ml )	3100	10.566	32,754.60	As per annexure A
Phytomenadione (Vitamin K1) (Injection 10 mg/ml )	6100	9.319	56,845.90	As per annexure A
Salbutamol (Respirator solution for use in nebulizer 5mg/ml )	2100	8.189	17,196.90	As per annexure A
Salbutamol (Tablet 4 mg )	7500	0.158	1,185.00	As per annexure A
Succinylcholine (Injection 50 mg/ml )	4000	44.100	176,400.00	As per annexure A
Sulfasalazine (Tablet 500 mg )	1000	2.425	2,425.00	As per annexure A
Metoclopramide (Oral liquid 5 mg/5 ml )	1000	7.407	7,407.00	As per annexure A
Theophyline(A) & Etophylline (B) (Inj 50.6mg(A) & 169.4 mg(B) )	20500	5.880	120,540.00	As per annexure A
Grand Total			3,183,696.84

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to Medical College Drug Ware Houses located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supply of Medicines should be in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document. All packing should be strictly conforming to the specification included in the relevant Pharmacopoeia.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII). The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 30.09.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO: 1) NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.05.2017 & 2) NHM/PROC/ RC-DRUG/NEW-EDL/DROP & ADD/3363/2017-18/11517,DATE:-17.08.2017 & CORRIGENDUM NO. NHM/PROC/ RC-DRUG/NEW-EDL/DROP & ADD/3363/2017-18/13825, DATE:-30.08.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Acyclovir

Oral liquid 400 mg/5 ml.

100 ml with measuring cap

63.396

1000

63396

1)	Central Store, FAAMCH	100
2)	Central Store, AMCH	500
3)	Central Store, JMCH	200
4)	Central Store, TMCH	200

Acyclovir

500 mg Powder for Injection.

Vial

31.170

15900

495603

1)	Central Store, FAAMCH	400
2)	Central Store, AMCH	4000
3)	Central Store, JMCH	1000
4)	Central Store, GMCH	10000
5)	Central Store, TMCH	500

Amlodipine

Tablet 5 mg

1x10

0.144

218000

31392

1)	Central Store, FAAMCH	30000
2)	Central Store, SMCH	20000
3)	Central Store, AMCH	40000
4)	Central Store, JMCH	40000
5)	Central Store, GMCH	50000
6)	Central Store, TMCH	35000
7)	Central Store, Cancer Hospital, GMCH	3000

Antacid Gel

Each 10 ml contains-Dried Aluminum Hydrocholrid Gel IP 250 mg, Magnesium Hydrochloride IP 250 mg.

100 ml bottle

9.740

58000

564920

1)	Central Store, FAAMCH	1000
2)	Central Store, SMCH	5000
3)	Central Store, AMCH	20000
4)	Central Store, JMCH	12000
5)	Central Store, TMCH	20000

Artemether (A) + Lumefantrine (B)

Tablet 20 mg (A) + 120 mg (B)

1x6

0.930

258

239.94

1)	Central Store, FAAMCH	60
2)	Central Store, JMCH	198

Azithromycin

Powder Injection 500 mg

Vial

47.547

3700

175923.9

1)	Central Store, FAAMCH	200
2)	Central Store, AMCH	500
3)	Central Store, JMCH	500
4)	Central Store, GMCH	2000
5)	Central Store, TMCH	500

Bupivacaine

Injection 0.5% with 7.5% glucose

10 ml Amp

30.282

2600

78733.2

1)	Central Store, AMCH	600
2)	Central Store, JMCH	1000
3)	Central Store, TMCH	1000

Carboprost Tromethamine

Inj 250 mcg/ml IP

1 ml

76.160

5900

449344

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	1000
3)	Central Store, AMCH	3000
4)	Central Store, JMCH	600
5)	Central Store, TMCH	800

Carboxymethylcellulose

Drops 1 %

5 ml Dropper Bottle

20.625

5400

111375

1)	Central Store, FAAMCH	1000
2)	Central Store, AMCH	1200
3)	Central Store, JMCH	2000
4)	Central Store, TMCH	1200

Cetrizine

Tablet 10 mg

1x10

0.158

47500

7505

1)	Central Store, SMCH	15000
2)	Central Store, JMCH	15000
3)	Central Store, GMCH	10000
4)	Central Store, TMCH	7500

Chlorpheniramine

Tablet 4 mg

1x10

0.116

4500

522

1)	Central Store, SMCH	1000
2)	Central Store, AMCH	2000
3)	Central Store, GMCH	1000
4)	Central Store, Cancer Hospital, GMCH	500

Hydrochlorothiazide

Tablet 12.5 mg

1x10

0.502

3000

1506

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	200
3)	Central Store, GMCH	2000
4)	Central Store, TMCH	300

Hydroxocobalamin

Injection 1 mg/ml

1 ml Amp

19.019

1100

20920.9

1)	Central Store, AMCH	1000
2)	Central Store, Cancer Hospital, GMCH	100

Hydroxychloroquine

Tablet 200 mg

1x10

2.836

4100

11627.6

1)	Central Store, AMCH	1500
2)	Central Store, JMCH	100
3)	Central Store, GMCH	2000
4)	Central Store, TMCH	500

Ketamine

Injection 10 mg/ml

10 ml Vial

65.520

1000

65520

1)	Central Store, FAAMCH	200
2)	Central Store, JMCH	800

Ketorolac Tromethamine

Injection 30mg/ml

1 ml vial.

7.143

2000

14286

1)	Central Store, FAAMCH	1000
2)	Central Store, TMCH	1000

Labetalol

Injection 5 mg/ml

4 ml Amp

26.415

11500

303772.5

1)	Central Store, FAAMCH	2500
2)	Central Store, AMCH	4000
3)	Central Store, JMCH	3000
4)	Central Store, TMCH	2000

Lignocaine

Topical forms 4%

30 ml Vial

19.452

1050

20424.6

1)	Central Store, FAAMCH	50
2)	Central Store, AMCH	300
3)	Central Store, JMCH	100
4)	Central Store, GMCH	500
5)	Central Store, TMCH	100

Lithium Carbonate

Tablet 300 mg

1X10

1.902

500

951

Central Store, FAAMCH

500

Mephentermine Sulphate

Injection 300 mg

10 ml Vial

42.264

4900

207093.6

1)	Central Store, FAAMCH	100
2)	Central Store, SMCH	1500
3)	Central Store, AMCH	1000
4)	Central Store, GMCH	2000
5)	Central Store, TMCH	300

Midazolam

Injection 5 mg/ml

1 ml Amp

13.736

5200

71427.2

1)	Central Store, FAAMCH	200
2)	Central Store, SMCH	1500
3)	Central Store, AMCH	2000
4)	Central Store, JMCH	1000
5)	Central Store, TMCH	500

Normal Saline

Nasal Drop

10 ml Dropper Bottle

8.051

9000

72459

1)	Central Store, FAAMCH	3000
2)	Central Store, AMCH	3000
3)	Central Store, TMCH	3000

Paracetamol

Drop 100 mg/ml

15 ml bottle with measuring dropper

10.566

3100

32754.6

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	300
3)	Central Store, AMCH	1000
4)	Central Store, JMCH	600
5)	Central Store, GMCH	500
6)	Central Store, TMCH	200

Phytomenadione (Vitamin K1)

Injection 10 mg/ml

1 ml Amp

9.319

6100

56845.9

1)	Central Store, FAAMCH	1000
2)	Central Store, SMCH	2000
3)	Central Store, AMCH	2000
4)	Central Store, JMCH	1000
5)	Central Store, Cancer Hospital, GMCH	100

Salbutamol

Respirator solution for use in nebulizer 5mg/ml

15 ml Bottle

8.189

2100

17196.9

1)	Central Store, FAAMCH	1000
2)	Central Store, AMCH	1000
3)	Central Store, Cancer Hospital, GMCH	100

Salbutamol

Tablet 4 mg

1X10

0.158

7500

1185

1)	Central Store, AMCH	1000
2)	Central Store, JMCH	1000
3)	Central Store, GMCH	5000
4)	Central Store, TMCH	500

Succinylcholine

Injection 50 mg/ml

10 ml Vial

44.100

4000

176400

1)	Central Store, AMCH	500
2)	Central Store, JMCH	1000
3)	Central Store, GMCH	2000
4)	Central Store, TMCH	500

Sulfasalazine

Tablet 500 mg

1x10

2.425

1000

2425

1)	Central Store, SMCH	500
2)	Central Store, TMCH	500

Metoclopramide

Oral liquid 5 mg/5 ml

30 ml Bottle with measuring cap

7.407

1000

7407

Central Store, GMCH

1000

Theophyline(A) & Etophylline (B)

Inj 50.6mg(A) & 169.4 mg(B)

2ml

5.880

20500

120540

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	6000
3)	Central Store, AMCH	6000
4)	Central Store, JMCH	5000
5)	Central Store, TMCH	2000
6)	Central Store, Cancer Hospital, GMCH	1000

(Dr Lakshmanan S, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM-18011/3/2018-PROC-NHM-Part(29)/ECF-107298/SPO-11822

Date: 10/09/2019

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC, Barpeta, Cachar, Dibrugarh, Jorhat, Sonitpur, Kamrup Metro,
10) Jt. DHS, Barpeta, Cachar, Dibrugarh, Jorhat, Sonitpur, Kamrup Metro,
11) DPM/ DDSM, Barpeta, Cachar, Dibrugarh, Jorhat, Sonitpur, Kamrup Metro,

Mission Director
National Health Mission, Assam