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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/SPO-11027
Date: 14/12/2018


From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam


To,

Poly Medicure Ltd.,
232-B,3rd Floor,Okhla Industrial Estate,Phase-III,NEW DELHI-110020

Subject: Supply order for Essential Surgicals.

Ref: Your quotation against NHM, Assam Tender No. NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/15623, DATE:-8/9/17 & CORRIGENDUM NO-1: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/17004, DATE:-15/09/17 AND CORRIGENDUM NO-2: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/23122, DATE:-16/11/17

Sir,

With reference to above, we are pleased to place this order for supply of Essential Surgicals as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : "State budget for free Drugs"

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
Delivery Destinations
Sterile disposable ( single use ) PTFE 2 way IV cannula , 18 G Standard blister pack, CE certified (18 G ) 236400 5.390
1,274,196.00
As per annexure A
Sterile disposable ( single use ) PTFE 2 way IV cannula , 16 G Standard blister pack, CE certified ( 16 G ) 101200 5.500
556,600.00
As per annexure A
Sterile disposable ( single use ) PTFE 2 way IV cannula , 20 G Standard blister pack, CE certified ( 20 G ) 257900 5.330
1,374,607.00
As per annexure A
Sterile disposable ( single use ) PTFE 2 way IV cannula , 22 G Standard blister pack, CE certified (22 G ) 194400 5.330
1,036,152.00
As per annexure A
Sterile disposable ( single use ) PTFE 2 way IV cannula , 24 G Standard blister pack, CE certified ( 24 G ) 184850 5.990
1,107,251.50
As per annexure A
Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 12 (Size 12 ) 15450 7.010
108,304.50
As per annexure A
Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 14 (size:- 14 ) 24400 7.010
171,044.00
As per annexure A
Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 16 (size:- 16 ) 27060 7.010
189,690.60
As per annexure A
Grand Total
5,817,845.60
 

Terms & Conditions of the Supply order is described below: -

 

  • SCOPE OF WORK

Supplier have to supply the ordered Surgicals to District Drug Ware houses located at different districts of the state of Assam as per the Annexure-2 enclosed with the supply order .

  • DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supply of Medicines should be in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential Surgicals to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered Surgicals.

 

  • PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document. All packing should be strictly conforming to the specification included in the relevant Pharmacopoeia.

 

 

  • TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

 

  • DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product.  In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

 

  • SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Surgicals (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Surgicals should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The Surgicals should be supplied within 90 days from the date of manufacture.

The labeled shelf life of Surgicals supplied should be not less than the period mentioned against each item in list of Surgicals (Annexure-VIII).  The remaining shelf life of the Surgicals at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted.  The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and  related   documents, (b) meet the recognized standards for  safety, efficacy and quality, (c)  are  fit  for the  purpose  made, (d)  are  free from defects in workmanship and in materials  and (e) the product has  been manufactured as  per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying Surgicals with remaining shelf life of 75% or more need not submit such undertaking.

 

  • SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

 

  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

 

  • PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL SURGICALS
  • In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
  • Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

 

  • DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

 

    • Further Purchase orders should not be placed to firm.
    • Purchase orders in process shall be cancelled.
    • All unconsumed stock from DDWs should be lifted on the cost of firm.
    • If payment is made for unconsumed stock it should be recovered from firm.
    • All rate contracts should be cancelled.

 

  • ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

 

  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

 

  • Others : Rates of Drugs, Surgicals, Sutures etc. should not be more than rates approved by GOI(NPPA). If rates are more than NPPA approved rates, then excess amount will be recovered from the manufacturer.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/15623, DATE:-8/9/17 & CORRIGENDUM NO-1: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/17004,   DATE:-15/09/17AND CORRIGENDUM NO-2: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/23122,   DATE:-16/11/17 shall be applicable.

 


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Sterile disposable ( single use ) PTFE 2 way IV cannula , 18 G Standard blister pack, CE certified 18 G Per Piece 5.390 236400 1274196
1) DDWH, Baksa
5000
2) DDWH, Hailakandi
1300
3) DDWH, Sonitpur
10000
4) DDWH, Barpeta
2000
5) DDWH, Jorhat
10000
6) DDWH, Tinsukia
8000
7) DDWH, Bongaigaon
10000
8) DDWH, Kamrup Metro
300
9) DDWH, Udalguri
600
10) DDWH, Cachar
10000
11) DDWH, Kamrup Rural
6000
12) DDWH, Chirang
4000
13) DDWH, Karbi Anglong
10000
14) DDWH, Darrang
24000
15) DDWH, Karimganj
20000
16) DDWH, Dhemaji
9000
17) DDWH, Kokrajhar
10000
18) DDWH, Dhubri
15000
19) DDWH, Lakhimpur
10000
20) DDWH, Dibrugarh
6000
21) DDWH, Morigaon
3000
22) DDWH, Dima Hasao
5000
23) DDWH, Nagaon
12500
24) Central Store, MMCH
1000
25) DDWH, Goalpara
6000
26) DDWH, Nalbari
15700
27) DDWH, Golaghat
7000
28) DDWH, Sivasagar
15000
2 Sterile disposable ( single use ) PTFE 2 way IV cannula , 16 G Standard blister pack, CE certified 16 G Per Piece 5.500 101200 556600
1) DDWH, Baksa
1000
2) DDWH, Hailakandi
1200
3) DDWH, Sonitpur
10000
4) DDWH, Barpeta
1000
5) DDWH, Jorhat
2500
6) DDWH, Tinsukia
6000
7) DDWH, Bongaigaon
1000
8) DDWH, Kamrup Metro
200
9) DDWH, Udalguri
500
10) DDWH, Cachar
1000
11) DDWH, Kamrup Rural
1000
12) DDWH, Chirang
2500
13) DDWH, Karbi Anglong
10000
14) DDWH, Darrang
4500
15) DDWH, Karimganj
4000
16) DDWH, Dhemaji
2500
17) DDWH, Kokrajhar
5000
18) DDWH, Dhubri
1000
19) DDWH, Lakhimpur
1000
20) DDWH, Dibrugarh
6000
21) DDWH, Morigaon
3000
22) DDWH, Nagaon
23900
23) DDWH, Goalpara
1000
24) DDWH, Nalbari
2400
25) DDWH, Golaghat
3000
26) DDWH, Sivasagar
6000
3 Sterile disposable ( single use ) PTFE 2 way IV cannula , 20 G Standard blister pack, CE certified 20 G Per Piece 5.330 257900 1374607
1) DDWH, Baksa
3000
2) DDWH, Hailakandi
1400
3) DDWH, Sonitpur
10000
4) DDWH, Barpeta
3000
5) DDWH, Jorhat
3000
6) DDWH, Tinsukia
8000
7) DDWH, Bongaigaon
10000
8) DDWH, Kamrup Metro
300
9) DDWH, Udalguri
1000
10) DDWH, Cachar
10000
11) DDWH, Kamrup Rural
5000
12) DDWH, Chirang
3000
13) DDWH, Karbi Anglong
10000
14) DDWH, Darrang
24000
15) DDWH, Karimganj
20000
16) DDWH, Dhemaji
9000
17) DDWH, Kokrajhar
10000
18) DDWH, Dhubri
10000
19) DDWH, Lakhimpur
20000
20) DDWH, Dibrugarh
5000
21) DDWH, Morigaon
4000
22) DDWH, Dima Hasao
5000
23) DDWH, Nagaon
9700
24) Central Store, MMCH
5000
25) DDWH, Goalpara
10000
26) DDWH, Nalbari
29000
27) DDWH, Golaghat
14500
28) DDWH, Sivasagar
15000
4 Sterile disposable ( single use ) PTFE 2 way IV cannula , 22 G Standard blister pack, CE certified 22 G Per Piece 5.330 194400 1036152
1) DDWH, Baksa
3000
2) DDWH, Hailakandi
1300
3) DDWH, Sonitpur
10000
4) DDWH, Barpeta
3000
5) DDWH, Jorhat
4000
6) DDWH, Tinsukia
7000
7) DDWH, Bongaigaon
10000
8) DDWH, Kamrup Metro
300
9) DDWH, Udalguri
500
10) DDWH, Cachar
10000
11) DDWH, Kamrup Rural
2000
12) DDWH, Chirang
1500
13) DDWH, Karbi Anglong
10000
14) DDWH, Darrang
7200
15) DDWH, Karimganj
20000
16) DDWH, Dhemaji
8500
17) DDWH, Kokrajhar
10000
18) DDWH, Dhubri
1000
19) DDWH, Lakhimpur
10000
20) DDWH, Dibrugarh
2000
21) DDWH, Morigaon
4000
22) DDWH, Dima Hasao
6000
23) DDWH, Nagaon
8700
24) Central Store, MMCH
2000
25) DDWH, Goalpara
15000
26) DDWH, Nalbari
29000
27) DDWH, Golaghat
3400
28) DDWH, Sivasagar
5000
5 Sterile disposable ( single use ) PTFE 2 way IV cannula , 24 G Standard blister pack, CE certified 24 G Per Piece 5.990 184850 1107251.5
1) DDWH, Baksa
1500
2) DDWH, Hailakandi
1100
3) DDWH, Sonitpur
10000
4) DDWH, Barpeta
2000
5) DDWH, Jorhat
1200
6) DDWH, Tinsukia
9000
7) DDWH, Bongaigaon
10000
8) DDWH, Kamrup Metro
500
9) DDWH, Udalguri
750
10) DDWH, Cachar
15000
11) DDWH, Kamrup Rural
2000
12) DDWH, Chirang
1500
13) DDWH, Karbi Anglong
30000
14) DDWH, Darrang
8000
15) DDWH, Karimganj
5000
16) DDWH, Dhemaji
5300
17) DDWH, Dhubri
10000
18) DDWH, Lakhimpur
6000
19) DDWH, Dibrugarh
1000
20) DDWH, Morigaon
5000
21) DDWH, Dima Hasao
5000
22) DDWH, Nagaon
9200
23) DDWH, Goalpara
10000
24) DDWH, Nalbari
21500
25) DDWH, Golaghat
4300
26) DDWH, Sivasagar
10000
6 Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 12 Size 12 Per Piece 7.010 15450 108304.5
1) DDWH, Baksa
200
2) DDWH, Hailakandi
100
3) DDWH, Barpeta
200
4) DDWH, Jorhat
400
5) DDWH, Tinsukia
3500
6) DDWH, Kamrup Metro
100
7) DDWH, Udalguri
250
8) DDWH, Kamrup Rural
200
9) DDWH, Chirang
500
10) DDWH, Karbi Anglong
1000
11) DDWH, Darrang
600
12) DDWH, Karimganj
2000
13) DDWH, Dhemaji
350
14) DDWH, Lakhimpur
300
15) DDWH, Dibrugarh
400
16) DDWH, Dima Hasao
100
17) DDWH, Nagaon
3500
18) Central Store, MMCH
200
19) DDWH, Goalpara
200
20) DDWH, Nalbari
250
21) DDWH, Golaghat
900
22) DDWH, Sivasagar
200
7 Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 14 size:- 14 Per Piece 7.010 24400 171044
1) DDWH, Baksa
200
2) DDWH, Hailakandi
100
3) DDWH, Jorhat
400
4) DDWH, Tinsukia
8500
5) DDWH, Bongaigaon
1000
6) DDWH, Kamrup Metro
100
7) DDWH, Udalguri
350
8) DDWH, Cachar
200
9) DDWH, Kamrup Rural
200
10) DDWH, Chirang
500
11) DDWH, Karbi Anglong
800
12) DDWH, Darrang
600
13) DDWH, Karimganj
3000
14) DDWH, Dhemaji
450
15) DDWH, Lakhimpur
500
16) DDWH, Dibrugarh
100
17) DDWH, Dima Hasao
100
18) DDWH, Nagaon
4700
19) Central Store, MMCH
200
20) DDWH, Goalpara
1000
21) DDWH, Nalbari
300
22) DDWH, Golaghat
900
23) DDWH, Sivasagar
200
8 Ryles tube/nasogastric tube(PVC) with radio opaque lining size:- 16 size:- 16 Per Piece 7.010 27060 189690.6
1) DDWH, Baksa
200
2) DDWH, Hailakandi
100
3) DDWH, Barpeta
100
4) DDWH, Jorhat
700
5) DDWH, Tinsukia
9000
6) DDWH, Bongaigaon
500
7) DDWH, Kamrup Metro
100
8) DDWH, Udalguri
250
9) DDWH, Cachar
100
10) DDWH, Kamrup Rural
200
11) DDWH, Chirang
500
12) DDWH, Karbi Anglong
1000
13) DDWH, Darrang
600
14) DDWH, Karimganj
3000
15) DDWH, Dhemaji
450
16) DDWH, Dhubri
1000
17) DDWH, Lakhimpur
500
18) DDWH, Dibrugarh
100
19) DDWH, Morigaon
200
20) DDWH, Dima Hasao
100
21) DDWH, Nagaon
5000
22) DDWH, Goalpara
2000
23) DDWH, Nalbari
250
24) DDWH, Golaghat
910
25) DDWH, Sivasagar
200



 

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam


Memo No: NHM/PROC/ RC-DRUG/ESL-NEW/3380/2017-18/SPO-11027
Date: 14/12/2018

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Health Services, Assam for information
7) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
8) Jt. DHS, Baksa, Hailakandi, Barpeta, Jorhat, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Cachar, Kamrup Rural, Chirang, Karbi Anglong, Darrang, Karimganj, Dhemaji, Dhubri, Lakhimpur, Dibrugarh, Morigaon, Dima Hasao, Nagaon, Goalpara, Nalbari, Golaghat, Sivasagar,
9) DPM/ DDSM, Baksa, Hailakandi, Barpeta, Jorhat, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Cachar, Kamrup Rural, Chirang, Karbi Anglong, Darrang, Karimganj, Dhemaji, Dhubri, Lakhimpur, Dibrugarh, Morigaon, Dima Hasao, Nagaon, Goalpara, Nalbari, Golaghat, Sivasagar,

 

Mission Director
National Health Mission, Assam