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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NVBDCP/STORE/DENGUE KIT/2017/SPO-10578
Date: 13/04/2018


From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam


To,




Subject: Supply order for Dengue NS1 Kit.

Ref: Your quotation against NHM, Assam Tender No. NHM/PROC/DENGUE KIT/NVBDCP-PROC/2017-18/42488, DATE:-17.03.2018 & CORRIGENDUM NO.NHM/PROC/DENGUE KIT/NVBDCP-PROC/2017-18/49, DATE:-28.03.2018

Sir,

With reference to above, we are pleased to place this order for supply of Dengue NS1 Kit as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : P.10.1

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
 Delivery Destinations
Dengue NS1 Kit (Kit ) 111 6247.500
693,472.50
As per annexure A
Grand Total
693,472.50
  

Terms & Conditions of the Supply order is described below: -

 

  • SCOPE OF WORK : Supplier have to supply the ordered item to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam as per the Annexure enclosed with the supply order .

 

  •  DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order. Supplier needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered Dengue Kit.

 

  • PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE).

 

  • TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) with the bill .

 

  • DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 60 days from the date of manufacture of that product. 

       The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

      The labeled shelf life of items supplied should be not less than the standard shelf life available in the market.  The supply of the Dengue Kit should be under controller temparature i.e 2 to 8 degree centigrade.

       Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and  related   documents, (b) meet the recognized standards for  safety, efficacy and quality, (c)  are  fit  for the  purpose  made, (d)  are  free from defects in workmanship and in materials.

 

  • SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

 

  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

 

  • PENALTY FOR DELAY IN SUPPLY OF  DENGUE KIT :-In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
  • Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

 

  • DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2020. Hence the firm must enter into an agreement on non judicial stamp paper of value Rs. 100/- within 10 working days from the date of issuing supply order. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-
    • Further Purchase orders should not be placed to firm.
    • Purchase orders in process shall be cancelled.
    • All unconsumed stock from DDWs should be lifted on the cost of firm.
    • If payment is made for unconsumed stock it should be recovered from firm.
    • All rate contracts should be cancelled.

 

  • ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

 

  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

 

All other Terms & Conditions as specified in the TENDER NO:  NHM/PROC/DENGUE KIT/NVBDCP-PROC/2017-18/42488, DATE:-17.03.2018 & CORRIGENDUM NO.NHM/PROC/DENGUE KIT/NVBDCP-PROC/2017-18/49, DATE:-28.03.2018 shall be applicable.

 


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Dengue NS1 Kit Kit A Single kit of 1x96 test 6247.500 111 693472.5
1) DDWH, Baksa
1
2) DDWH, Hailakandi
1
3) DDWH, Tinsukia
2
4) DDWH, Bongaigaon
1
5) DDWH, Kamrup Metro
5
6) DDWH, Udalguri
1
7) Central Store, FAAMCH
2
8) DDWH, Chirang
1
9) DDWH, Karbi Anglong
1
10) Central Store, SMCH
2
11) DDWH, Darrang
1
12) DDWH, Karimganj
1
13) Central Store, AMCH
7
14) DDWH, Dhemaji
1
15) DDWH, Kokrajhar
2
16) Central Store, JMCH
7
17) DDWH, Dhubri
1
18) DDWH, Lakhimpur
2
19) Central Store, GMCH
37
20) DDWH, Morigaon
1
21) Central Store, TMCH
2
22) DDWH, Dima Hasao
1
23) DDWH, Nagaon
2
24) Central Store, MMCH
23
25) DDWH, Goalpara
1
26) DDWH, Nalbari
2
27) DDWH, Golaghat
1
28) DDWH, Sivasagar
2



 

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NVBDCP/STORE/DENGUE KIT/2017/SPO-10578
Date: 13/04/2018

Copy to:
1) PS to Honble Minister
2) Principal Secretary, H&FW
3) DC, Baksa, Hailakandi, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Barpeta, Chirang, Karbi Anglong, Cachar, Darrang, Karimganj, Dibrugarh, Dhemaji, Kokrajhar, Jorhat, Dhubri, Lakhimpur, Kamrup Metro, Morigaon, Sonitpur, Dima Hasao, Nagaon, Kamrup Metro, Goalpara, Nalbari, Golaghat, Sivasagar,
4) Jt. DHS, Baksa, Hailakandi, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Barpeta, Chirang, Karbi Anglong, Cachar, Darrang, Karimganj, Dibrugarh, Dhemaji, Kokrajhar, Jorhat, Dhubri, Lakhimpur, Kamrup Metro, Morigaon, Sonitpur, Dima Hasao, Nagaon, Kamrup Metro, Goalpara, Nalbari, Golaghat, Sivasagar,
5) DPM/ DDSM, Baksa, Hailakandi, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Barpeta, Chirang, Karbi Anglong, Cachar, Darrang, Karimganj, Dibrugarh, Dhemaji, Kokrajhar, Jorhat, Dhubri, Lakhimpur, Kamrup Metro, Morigaon, Sonitpur, Dima Hasao, Nagaon, Kamrup Metro, Goalpara, Nalbari, Golaghat, Sivasagar,
6) Superintendent,All Medical College Hospitals for information and necessary action.
7) i/c CMS,All Medical College Hospitals for information and necessary action.
8) SPO,NVBDCP for information and necessary action.

 

Mission Director
National Health Mission, Assam