Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/PROC/RC-DRUG/ESL-NEW/3380/2017-18/39304/DDWH/SPO-10550

Date: 20/02/2018

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Lotus Surgicals Pvt. Ltd
404, Prathamesh Tower B, Raghuvanshi Mills Compound, S B Marg, Lower parel, mumbai-400013

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. _______________________________, DATE:-______________ & CORRIGENDUM NO. _______________________, DATE:-__________

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
B.B SILK (CD CUT NEEDLE 16MM) SIZEs 2/0,70-90 cm (SIZEs 2/0,70-90 cm )	11712	13.070	153,075.84	As per annexure A
Poly propylene Nonabsorbable synthetic surgical mesh 15 cm x15 cm (15 cm x15 cm )	2050	212.800	436,240.00	As per annexure A
POLY PROPYLENE (1/2 CIR RB D NEEDLE 16MM) SIZE 5/0 70-90 cm (SIZE 5/0 70-90 cm )	2568	16.800	43,142.40	As per annexure A
POLY PROPYLENE (1/2 CIR RB D NEEDLE 16-20MM) SIZE 4/0, 70-90cm (SIZE 4/0, 70-90cm )	2282	18.670	42,604.94	As per annexure A
SYNTHETIC ABSORBABLE SUTURE 3/8 CIRCLE CUTTING NEEDLE 22-26MM SIZE 3/0, 45 cm (SIZE 3/0, 45 cm )	8032	22.870	183,691.84	As per annexure A
POLYGLECAPRONE SIZE 3-0 1/2 CIRCLE OVAL RB SIZE 3/0, 20 mm, 70-90 cm (SIZE 3/0, 20 mm, 70-90 cm )	2904	28.000	81,312.00	As per annexure A
POLYPROPYLENE OF SIZE 4-0 WITH 1/2 CIRCLE CC 13MM SIZE 4/0, 75 cm (SIZE 4/0, 75 cm )	2700	23.330	62,991.00	As per annexure A
B.B SILK (3/8 CIRCLE REVERSE CUTTING NEEDLE 45MM) -2/0, 76 cm (2/0, 76 cm )	6888	11.670	80,382.96	As per annexure A
Grand Total			1,083,440.98

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam and also at Central Drug Ware House, Guwahati as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within 45 days from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order (except holidays). Supply of medicines should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII). The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.5.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

B.B SILK (CD CUT NEEDLE 16MM) SIZEs 2/0,70-90 cm

SIZEs 2/0,70-90 cm

Per Foil

13.070

11712

153075.84

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	60
3)	DDWH, Barpeta	72
4)	DDWH, Jorhat	276
5)	DDWH, Tinsukia	252
6)	DDWH, Bongaigaon	24
7)	DDWH, Kamrup Metro	252
8)	DDWH, Udalguri	24
9)	DDWH, Cachar	1536
10)	DDWH, Kamrup Rural	60
11)	DDWH, Chirang	108
12)	DDWH, Karbi Anglong	1500
13)	DDWH, Darrang	552
14)	DDWH, Dhemaji	1896
15)	DDWH, Dhubri	2484
16)	DDWH, Lakhimpur	240
17)	DDWH, Morigaon	132
18)	DDWH, Dima Hasao	60
19)	DDWH, Nagaon	156
20)	Central Store, MMCH	504
21)	DDWH, Nalbari	156
22)	DDWH, Golaghat	504
23)	DDWH, Sivasagar	756

Poly propylene Nonabsorbable synthetic surgical mesh 15 cm x15 cm

15 cm x15 cm

Per Piece

212.800

2050

436240

1)	DDWH, Hailakandi	50
2)	DDWH, Sonitpur	50
3)	DDWH, Barpeta	100
4)	DDWH, Jorhat	50
5)	DDWH, Udalguri	50
6)	DDWH, Cachar	50
7)	DDWH, Chirang	50
8)	DDWH, Darrang	50
9)	DDWH, Karimganj	50
10)	DDWH, Dhemaji	500
11)	DDWH, Kokrajhar	300
12)	DDWH, Dhubri	250
13)	DDWH, Lakhimpur	50
14)	DDWH, Morigaon	100
15)	DDWH, Dima Hasao	50
16)	DDWH, Nagaon	50
17)	Central Store, MMCH	150
18)	DDWH, Nalbari	50
19)	DDWH, Sivasagar	50

POLY PROPYLENE (1/2 CIR RB D NEEDLE 16MM) SIZE 5/0 70-90 cm

SIZE 5/0 70-90 cm

Per Foil

16.800

2568

43142.4

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	60
3)	DDWH, Barpeta	72
4)	DDWH, Jorhat	24
5)	DDWH, Kamrup Metro	108
6)	DDWH, Udalguri	12
7)	DDWH, Cachar	480
8)	DDWH, Chirang	24
9)	DDWH, Darrang	216
10)	DDWH, Dhemaji	504
11)	DDWH, Kokrajhar	300
12)	DDWH, Dhubri	72
13)	DDWH, Lakhimpur	108
14)	DDWH, Morigaon	72
15)	DDWH, Dima Hasao	60
16)	DDWH, Nagaon	156
17)	DDWH, Nalbari	156
18)	DDWH, Sivasagar	36

POLY PROPYLENE (1/2 CIR RB D NEEDLE 16-20MM) SIZE 4/0, 70-90cm

SIZE 4/0, 70-90cm

Per Foil

18.670

2282

42604.94

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	48
3)	DDWH, Barpeta	72
4)	DDWH, Jorhat	12
5)	DDWH, Kamrup Metro	108
6)	DDWH, Udalguri	12
7)	DDWH, Cachar	300
8)	DDWH, Chirang	24
9)	DDWH, Karbi Anglong	48
10)	DDWH, Darrang	120
11)	DDWH, Dhemaji	504
12)	DDWH, Kokrajhar	240
13)	DDWH, Dhubri	72
14)	DDWH, Lakhimpur	108
15)	DDWH, Morigaon	72
16)	DDWH, Dima Hasao	50
17)	DDWH, Nagaon	108
18)	DDWH, Nalbari	156
19)	DDWH, Sivasagar	120

SYNTHETIC ABSORBABLE SUTURE 3/8 CIRCLE CUTTING NEEDLE 22-26MM SIZE 3/0, 45 cm

SIZE 3/0, 45 cm

Per Foil

22.870

8032

183691.84

1)	DDWH, Hailakandi	156
2)	DDWH, Barpeta	72
3)	DDWH, Jorhat	24
4)	DDWH, Bongaigaon	156
5)	DDWH, Kamrup Metro	256
6)	DDWH, Udalguri	12
7)	DDWH, Cachar	1008
8)	DDWH, Chirang	12
9)	DDWH, Darrang	276
10)	DDWH, Karimganj	12
11)	DDWH, Dhemaji	3000
12)	DDWH, Kokrajhar	300
13)	DDWH, Dhubri	1680
14)	DDWH, Lakhimpur	300
15)	DDWH, Morigaon	48
16)	DDWH, Dima Hasao	252
17)	DDWH, Nagaon	108
18)	DDWH, Goalpara	24
19)	DDWH, Nalbari	156
20)	DDWH, Golaghat	60
21)	DDWH, Sivasagar	120

POLYGLECAPRONE SIZE 3-0 1/2 CIRCLE OVAL RB SIZE 3/0, 20 mm, 70-90 cm

SIZE 3/0, 20 mm, 70-90 cm

Per Foil

28.000

2904

81312

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	60
3)	DDWH, Barpeta	72
4)	DDWH, Jorhat	12
5)	DDWH, Bongaigaon	156
6)	DDWH, Kamrup Metro	108
7)	DDWH, Udalguri	12
8)	DDWH, Cachar	300
9)	DDWH, Chirang	12
10)	DDWH, Darrang	168
11)	DDWH, Dhemaji	504
12)	DDWH, Kokrajhar	120
13)	DDWH, Dhubri	456
14)	DDWH, Lakhimpur	180
15)	DDWH, Dima Hasao	156
16)	DDWH, Nagaon	156
17)	DDWH, Goalpara	12
18)	DDWH, Nalbari	252
19)	DDWH, Sivasagar	60

POLYPROPYLENE OF SIZE 4-0 WITH 1/2 CIRCLE CC 13MM SIZE 4/0, 75 cm

SIZE 4/0, 75 cm

Per Foil

23.330

2700

62991

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	60
3)	DDWH, Barpeta	24
4)	DDWH, Jorhat	12
5)	DDWH, Bongaigaon	156
6)	DDWH, Udalguri	12
7)	DDWH, Cachar	552
8)	DDWH, Chirang	12
9)	DDWH, Darrang	168
10)	DDWH, Dhemaji	504
11)	DDWH, Kokrajhar	120
12)	DDWH, Dhubri	348
13)	DDWH, Lakhimpur	156
14)	DDWH, Dima Hasao	48
15)	DDWH, Nagaon	108
16)	DDWH, Nalbari	252
17)	DDWH, Sivasagar	60

B.B SILK (3/8 CIRCLE REVERSE CUTTING NEEDLE 45MM) -2/0, 76 cm

2/0, 76 cm

Per Reel

11.670

6888

80382.96

1)	DDWH, Hailakandi	108
2)	DDWH, Sonitpur	60
3)	DDWH, Barpeta	24
4)	DDWH, Jorhat	12
5)	DDWH, Tinsukia	108
6)	DDWH, Kamrup Metro	504
7)	DDWH, Cachar	648
8)	DDWH, Kamrup Rural	24
9)	DDWH, Chirang	12
10)	DDWH, Karbi Anglong	108
11)	DDWH, Darrang	660
12)	DDWH, Dhemaji	2400
13)	DDWH, Kokrajhar	240
14)	DDWH, Dhubri	1152
15)	DDWH, Lakhimpur	156
16)	DDWH, Morigaon	60
17)	DDWH, Dima Hasao	48
18)	DDWH, Nagaon	156
19)	DDWH, Nalbari	252
20)	DDWH, Sivasagar	156

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/RC-DRUG/ESL-NEW/3380/2017-18/39304/DDWH/SPO-10550

Date: 20/02/2018

Copy to:
1) PS to Honble Minister
2) Principal Secretary, H&FW
3) DC, Hailakandi, Sonitpur, Barpeta, Jorhat, Tinsukia, Kamrup Metro, Cachar, Kamrup Rural, Chirang, Karbi Anglong, Darrang, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Morigaon, Dima Hasao, Nagaon, Nalbari, Sivasagar,
4) Jt. DHS, Hailakandi, Sonitpur, Barpeta, Jorhat, Tinsukia, Kamrup Metro, Cachar, Kamrup Rural, Chirang, Karbi Anglong, Darrang, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Morigaon, Dima Hasao, Nagaon, Nalbari, Sivasagar,
5) DPM/ DDSM, Hailakandi, Sonitpur, Barpeta, Jorhat, Tinsukia, Kamrup Metro, Cachar, Kamrup Rural, Chirang, Karbi Anglong, Darrang, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Morigaon, Dima Hasao, Nagaon, Nalbari, Sivasagar,

Mission Director
National Health Mission, Assam