Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18/SPO-10539

Date: 31/03/2018

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Innovative Linen Co.(P) Limited.
37 Readymade Complex,Pardeshipura,Indore,M.P.

Subject: Supply order for Essential Consumables & Linens.

Ref: Your quotation against NHM, Assam Tender No. NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18/18012,Date:-23.09.2017 & Corregendum No.NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18 /20741,Date:-27.10.2017

Sir,

With reference to above, we are pleased to place this order for supply of Essential consumables & linens as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Bed pan( Plastic) (Plastic )	8268	48.040	397,194.72	As per annexure A
Disposable surgical cap non woven (sterile) (Per Piece )	68600	1.250	85,750.00	As per annexure A
Urine Pot( Plastic) (Plastic )	9494	24.520	232,792.88	As per annexure A
Urine collection cup for sending sample for Urine RE and Urine CS. (Per Piece )	85260	4.420	376,849.20	As per annexure A
Hospital rubber sheeting without reinforcing fabric autoclavable anti skid soft pliable as per IS 8164:1976 (Dark blue (HRRS)/ Silicon Coated soft smooth pliable (HRRS) as per IS 8164:1976 )	9863	226.240	2,231,405.12	As per annexure A
Hospital Pillow with synthetic filling poly fill soft( Size 48 cm x 73 cm) with separate cover. (Size 48 cm x 73 cm )	8812	194.250	1,711,731.00	As per annexure A
Hospital Blanket pure wool whipped ends, Size:- 150 cm x230 cm( Minimum weight should be 1800 gm, color red). ( Size:- 150 cm x230 cm( Minimum weight should be 1800 gm, color red). )	11105	511.350	5,678,541.75	As per annexure A
Rexin Cloth Superior Quality, ISI mark, Breadth 90 cm (Breadth 90 cm )	15245	73.340	1,118,068.30	As per annexure A
Triple Layer Mask (Per Piece )	90660	0.920	83,407.20	As per annexure A
N-95 Mask ((Non woven fabric, High bacterial Filtration efficiency, Ultrasonic sealed with single layer) (Per Piece )	3360	19.740	66,326.40	As per annexure A
Grand Total			11,982,066.57

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered items to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam as per the Annexure enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within best possible time from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order . Supply of items should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential consumables & linens to the different destinations as mentioned at Annexure. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered items.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied items (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The ordered items should be supplied within 90 days from the date of manufacture.

The labeled shelf life of item supplied should be not less than the period mentioned against each item in list of items (Annexure-VIII). The remaining shelf life of the items at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying items with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ORDERED ITEMS:

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.10.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18/18012,Date:-23.09.2017 & Corregendum No.NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18 /20741,Date:-27.10.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Bed pan( Plastic)

Plastic

Per Piece

48.040

8268

397194.72

1)	DDWH, Baksa	75
2)	DDWH, Hailakandi	150
3)	DDWH, Sonitpur	250
4)	DDWH, Barpeta	200
5)	DDWH, Jorhat	33
6)	DDWH, Tinsukia	250
7)	DDWH, Bongaigaon	125
8)	DDWH, Kamrup Metro	150
9)	DDWH, Udalguri	150
10)	DDWH, Cachar	425
11)	DDWH, Kamrup Rural	300
12)	DDWH, Chirang	300
13)	DDWH, Karbi Anglong	200
14)	DDWH, Darrang	260
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	200
17)	DDWH, Kokrajhar	500
18)	DDWH, Dhubri	900
19)	DDWH, Lakhimpur	350
20)	DDWH, Dibrugarh	900
21)	DDWH, Morigaon	300
22)	DDWH, Dima Hasao	100
23)	DDWH, Nagaon	250
24)	Central Store, MMCH	250
25)	DDWH, Goalpara	300
26)	DDWH, Nalbari	500
27)	DDWH, Golaghat	200
28)	DDWH, Sivasagar	150

Disposable surgical cap non woven (sterile)

Per Piece

1.250

68600

85750

1)	DDWH, Baksa	900
2)	DDWH, Hailakandi	100
3)	DDWH, Sonitpur	200
4)	DDWH, Barpeta	150
5)	DDWH, Jorhat	3000
6)	DDWH, Tinsukia	1200
7)	DDWH, Bongaigaon	2000
8)	DDWH, Kamrup Metro	3500
9)	DDWH, Udalguri	1500
10)	DDWH, Cachar	3500
11)	DDWH, Kamrup Rural	750
12)	DDWH, Chirang	250
13)	DDWH, Karbi Anglong	25000
14)	DDWH, Darrang	1400
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	2500
17)	DDWH, Kokrajhar	6000
18)	DDWH, Dhubri	1400
19)	DDWH, Lakhimpur	2700
20)	DDWH, Dibrugarh	900
21)	DDWH, Morigaon	3500
22)	DDWH, Dima Hasao	1000
23)	DDWH, Nagaon	500
24)	Central Store, MMCH	1000
25)	DDWH, Goalpara	150
26)	DDWH, Nalbari	3500
27)	DDWH, Golaghat	500
28)	DDWH, Sivasagar	1000

Urine Pot( Plastic)

Plastic

Per Piece

24.520

9494

232792.88

1)	DDWH, Baksa	100
2)	DDWH, Hailakandi	300
3)	DDWH, Sonitpur	250
4)	DDWH, Barpeta	200
5)	DDWH, Jorhat	293
6)	DDWH, Tinsukia	250
7)	DDWH, Bongaigaon	125
8)	DDWH, Kamrup Metro	150
9)	DDWH, Udalguri	150
10)	DDWH, Cachar	1156
11)	DDWH, Kamrup Rural	300
12)	DDWH, Chirang	600
13)	DDWH, Karbi Anglong	220
14)	DDWH, Darrang	250
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	200
17)	DDWH, Kokrajhar	700
18)	DDWH, Dhubri	650
19)	DDWH, Lakhimpur	350
20)	DDWH, Dibrugarh	900
21)	DDWH, Morigaon	150
22)	DDWH, Dima Hasao	50
23)	DDWH, Nagaon	250
24)	Central Store, MMCH	250
25)	DDWH, Goalpara	300
26)	DDWH, Nalbari	500
27)	DDWH, Golaghat	200
28)	DDWH, Sivasagar	150

Urine collection cup for sending sample for Urine RE and Urine CS.

Per Piece

4.420

85260

376849.2

1)	DDWH, Baksa	4000
2)	DDWH, Hailakandi	3000
3)	DDWH, Sonitpur	500
4)	DDWH, Barpeta	1750
5)	DDWH, Jorhat	4150
6)	DDWH, Tinsukia	500
7)	DDWH, Bongaigaon	10
8)	DDWH, Kamrup Metro	750
9)	DDWH, Udalguri	7500
10)	DDWH, Cachar	10000
11)	DDWH, Kamrup Rural	2000
12)	DDWH, Chirang	4500
13)	DDWH, Karbi Anglong	4300
14)	DDWH, Darrang	1450
15)	DDWH, Karimganj	10000
16)	DDWH, Dhemaji	1000
17)	DDWH, Kokrajhar	5000
18)	DDWH, Dhubri	7100
19)	DDWH, Lakhimpur	2500
20)	DDWH, Morigaon	750
21)	DDWH, Dima Hasao	2000
22)	DDWH, Nagaon	1000
23)	Central Store, MMCH	1500
24)	DDWH, Goalpara	2000
25)	DDWH, Nalbari	5000
26)	DDWH, Golaghat	1000
27)	DDWH, Sivasagar	2000

Hospital rubber sheeting without reinforcing fabric autoclavable anti skid soft pliable as per IS 8164:1976

Dark blue (HRRS)/ Silicon Coated soft smooth pliable (HRRS) as per IS 8164:1976

Per Meter

226.240

9863

2231405.12

1)	DDWH, Baksa	750
2)	DDWH, Hailakandi	120
3)	DDWH, Sonitpur	500
4)	DDWH, Barpeta	200
5)	DDWH, Jorhat	128
6)	DDWH, Tinsukia	100
7)	DDWH, Bongaigaon	100
8)	DDWH, Kamrup Metro	150
9)	DDWH, Udalguri	200
10)	DDWH, Cachar	750
11)	DDWH, Kamrup Rural	250
12)	DDWH, Chirang	300
13)	DDWH, Karbi Anglong	340
14)	DDWH, Darrang	85
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	500
17)	DDWH, Kokrajhar	1650
18)	DDWH, Dhubri	580
19)	DDWH, Lakhimpur	200
20)	DDWH, Dibrugarh	1000
21)	DDWH, Morigaon	250
22)	DDWH, Dima Hasao	100
23)	DDWH, Goalpara	25
24)	DDWH, Nalbari	1000
25)	DDWH, Golaghat	10
26)	DDWH, Sivasagar	75

Hospital Pillow with synthetic filling poly fill soft( Size 48 cm x 73 cm) with separate cover.

Size 48 cm x 73 cm

Per Piece

194.250

8812

1711731

1)	DDWH, Baksa	250
2)	DDWH, Hailakandi	120
3)	DDWH, Sonitpur	150
4)	DDWH, Barpeta	500
5)	DDWH, Jorhat	237
6)	DDWH, Tinsukia	100
7)	DDWH, Bongaigaon	150
8)	DDWH, Kamrup Metro	250
9)	DDWH, Udalguri	500
10)	DDWH, Cachar	675
11)	DDWH, Kamrup Rural	300
12)	DDWH, Chirang	600
13)	DDWH, Karbi Anglong	330
14)	DDWH, Darrang	500
15)	DDWH, Karimganj	100
16)	DDWH, Dhemaji	400
17)	DDWH, Kokrajhar	500
18)	DDWH, Dhubri	500
19)	DDWH, Lakhimpur	400
20)	DDWH, Dibrugarh	600
21)	DDWH, Morigaon	150
22)	DDWH, Dima Hasao	500
23)	DDWH, Nagaon	250
24)	Central Store, MMCH	250
25)	DDWH, Goalpara	100
26)	DDWH, Nalbari	250
27)	DDWH, Golaghat	50
28)	DDWH, Sivasagar	100

Hospital Blanket pure wool whipped ends, Size:- 150 cm x230 cm( Minimum weight should be 1800 gm, color red).

Size:- 150 cm x230 cm( Minimum weight should be 1800 gm, color red).

Per Piece

511.350

11105

5678541.75

1)	DDWH, Baksa	200
2)	DDWH, Hailakandi	150
3)	DDWH, Sonitpur	1000
4)	DDWH, Barpeta	500
5)	DDWH, Jorhat	265
6)	DDWH, Tinsukia	250
7)	DDWH, Bongaigaon	250
8)	DDWH, Kamrup Metro	750
9)	DDWH, Udalguri	1000
10)	DDWH, Cachar	450
11)	DDWH, Kamrup Rural	200
12)	DDWH, Karbi Anglong	265
13)	DDWH, Darrang	425
14)	DDWH, Karimganj	50
15)	DDWH, Dhemaji	100
16)	DDWH, Kokrajhar	750
17)	DDWH, Dhubri	450
18)	DDWH, Lakhimpur	1000
19)	DDWH, Dibrugarh	1000
20)	DDWH, Morigaon	200
21)	DDWH, Dima Hasao	400
22)	DDWH, Nagaon	1000
23)	DDWH, Goalpara	100
24)	DDWH, Nalbari	250
25)	DDWH, Golaghat	100

Rexin Cloth Superior Quality, ISI mark, Breadth 90 cm

Breadth 90 cm

Per Piece

73.340

15245

1118068.3

1)	DDWH, Baksa	250
2)	DDWH, Hailakandi	200
3)	DDWH, Sonitpur	150
4)	DDWH, Barpeta	450
5)	DDWH, Jorhat	230
6)	DDWH, Tinsukia	500
7)	DDWH, Bongaigaon	150
8)	DDWH, Kamrup Metro	500
9)	DDWH, Udalguri	75
10)	DDWH, Cachar	1000
11)	DDWH, Kamrup Rural	750
12)	DDWH, Chirang	300
13)	DDWH, Karbi Anglong	330
14)	DDWH, Darrang	1600
15)	DDWH, Karimganj	300
16)	DDWH, Dhemaji	500
17)	DDWH, Kokrajhar	800
18)	DDWH, Dhubri	1300
19)	DDWH, Lakhimpur	400
20)	DDWH, Dibrugarh	1500
21)	DDWH, Morigaon	500
22)	DDWH, Dima Hasao	1000
23)	DDWH, Nagaon	50
24)	Central Store, MMCH	500
25)	DDWH, Goalpara	1000
26)	DDWH, Nalbari	10
27)	DDWH, Golaghat	500
28)	DDWH, Sivasagar	400

Triple Layer Mask

Per Piece

Per

0.920

90660

83407.2

1)	DDWH, Baksa	2500
2)	DDWH, Hailakandi	2000
3)	DDWH, Sonitpur	500
4)	DDWH, Barpeta	2500
5)	DDWH, Jorhat	1460
6)	DDWH, Tinsukia	250
7)	DDWH, Bongaigaon	2550
8)	DDWH, Kamrup Metro	2500
9)	DDWH, Udalguri	3000
10)	DDWH, Cachar	700
11)	DDWH, Kamrup Rural	150
12)	DDWH, Chirang	5000
13)	DDWH, Karbi Anglong	5200
14)	DDWH, Darrang	6000
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	5000
17)	DDWH, Kokrajhar	1000
18)	DDWH, Dhubri	5200
19)	DDWH, Lakhimpur	18000
20)	DDWH, Dibrugarh	5400
21)	DDWH, Morigaon	10000
22)	DDWH, Nagaon	500
23)	DDWH, Goalpara	10000
24)	DDWH, Nalbari	250
25)	DDWH, Sivasagar	500

N-95 Mask ((Non woven fabric, High bacterial Filtration efficiency, Ultrasonic sealed with single layer)

Per Piece

19.740

3360

66326.4

1)	DDWH, Baksa	10
2)	DDWH, Hailakandi	25
3)	DDWH, Barpeta	100
4)	DDWH, Jorhat	200
5)	DDWH, Tinsukia	25
6)	DDWH, Bongaigaon	50
7)	DDWH, Kamrup Metro	500
8)	DDWH, Udalguri	150
9)	DDWH, Cachar	300
10)	DDWH, Kamrup Rural	50
11)	DDWH, Karbi Anglong	300
12)	DDWH, Darrang	200
13)	DDWH, Karimganj	100
14)	DDWH, Dhemaji	300
15)	DDWH, Kokrajhar	50
16)	DDWH, Dhubri	300
17)	DDWH, Lakhimpur	150
18)	DDWH, Morigaon	100
19)	DDWH, Nagaon	100
20)	DDWH, Nalbari	250
21)	DDWH, Sivasagar	100

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/RC-DRUGS/ECL-LIL/3407/2017-18/SPO-10539

Date: 31/03/2018

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC,
10) Jt. DHS,
11) DPM/ DDSM,

Mission Director
National Health Mission, Assam