Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/PROC/ RC-DRUG/3102/2016-17/16999/SPO-10336

Date: 21/01/2017

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Itas G Pharma
ML Nehru Road, Panbazar, Guwahati-781001

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. _______________________________, DATE:-______________ & CORRIGENDUM NO. _______________________, DATE:-__________

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Povidone iodine Solution (Solution 5% )	26100	58.000	1,513,800.00	As per annexure A
Sterile Hypodermic Syringe with Needle attached, 24G, Single Use - 5 ml (5 ml )	5801000	2.140	12,414,140.00	As per annexure A
Cefotaxim(A) +Sulbactum (B) (Injection 1 gm(A) + 500 mg(B) )	885400	19.450	17,221,030.00	As per annexure A
Sterile Disposable Perfusion Set with Airway and Needle (Adult Use) ( )	1220000	5.400	6,588,000.00	As per annexure A
Sterile Disposable Infusion Set with Microdrip (I.V.) ( )	136700	6.470	884,449.00	As per annexure A
Disposable Syringe (1ml with 26G needle )	269400	2.480	668,112.00	As per annexure A
Sterile Hypodermic Syringe with Needle attached, 24G, Single Use - 2 ml ( 2 ml )	2063800	1.570	3,240,166.00	As per annexure A
Sterile Hypodermic Syringe with Needle attached, 22G, Single Use - 10 ml (10 ml )	1291000	3.240	4,182,840.00	As per annexure A
Grand Total			46,712,537.00

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam and also at Central Drug Ware House, Guwahati as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within 45 days from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order (except holidays). Supply of medicines should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII). The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.5.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Povidone iodine Solution

Solution 5%

500 ml Bottle

58.000

26100

1513800

1)	DDWH, Baksa	450
2)	DDWH, Hailakandi	200
3)	DDWH, Sonitpur	850
4)	DDWH, Barpeta	550
5)	DDWH, Jorhat	300
6)	DDWH, Tinsukia	3600
7)	DDWH, Bongaigaon	350
8)	DDWH, Kamrup Metro	4700
9)	DDWH, Udalguri	500
10)	DDWH, Cachar	150
11)	DDWH, Kamrup Rural	550
12)	DDWH, Chirang	900
13)	DDWH, Karbi Anglong	900
14)	DDWH, Darrang	550
15)	DDWH, Karimganj	500
16)	DDWH, Dhemaji	900
17)	DDWH, Kokrajhar	1800
18)	DDWH, Dhubri	550
19)	DDWH, Lakhimpur	2900
20)	DDWH, Dibrugarh	300
21)	DDWH, Morigaon	600
22)	DDWH, Dima Hasao	100
23)	DDWH, Nagaon	1300
24)	DDWH, Goalpara	400
25)	DDWH, Nalbari	400
26)	DDWH, Golaghat	700
27)	DDWH, Sivasagar	1100

Sterile Hypodermic Syringe with Needle attached, 24G, Single Use - 5 ml

5 ml

Per Piece

2.140

5801000

12414140

1)	DDWH, Baksa	40000
2)	DDWH, Hailakandi	15000
3)	DDWH, Sonitpur	100000
4)	DDWH, Barpeta	60000
5)	DDWH, Jorhat	100000
6)	DDWH, Tinsukia	300000
7)	DDWH, Bongaigaon	25000
8)	DDWH, Kamrup Metro	75000
9)	DDWH, Udalguri	50000
10)	DDWH, Cachar	15000
11)	DDWH, Kamrup Rural	15000
12)	DDWH, Karbi Anglong	90000
13)	DDWH, Darrang	150000
14)	DDWH, Karimganj	75000
15)	DDWH, Dhemaji	100000
16)	DDWH, Kokrajhar	75000
17)	DDWH, Dhubri	108000
18)	DDWH, Lakhimpur	125000
19)	DDWH, Dibrugarh	40000
20)	DDWH, Morigaon	75000
21)	DDWH, Dima Hasao	10000
22)	DDWH, Nagaon	3750000
23)	DDWH, Goalpara	54000
24)	DDWH, Nalbari	150000
25)	DDWH, Golaghat	150000
26)	DDWH, Sivasagar	54000

Cefotaxim(A) +Sulbactum (B)

Injection 1 gm(A) + 500 mg(B)

Vial

19.450

885400

17221030

1)	DDWH, Baksa	22000
2)	DDWH, Jorhat	25000
3)	DDWH, Udalguri	30000
4)	DDWH, Barpeta	35000
5)	DDWH, Kamrup Metro	25000
6)	DDWH, Bongaigaon	22000
7)	DDWH, Kamrup Rural	20000
8)	DDWH, Cachar	12000
9)	DDWH, Karbi Anglong	27000
10)	DDWH, Chirang	27000
11)	DDWH, Karimganj	20000
12)	DDWH, Darrang	22000
13)	DDWH, Kokrajhar	37000
14)	DDWH, Dhemaji	30000
15)	DDWH, Lakhimpur	55800
16)	DDWH, Dhubri	35000
17)	DDWH, Morigaon	25200
18)	DDWH, Dibrugarh	6000
19)	DDWH, Nagaon	120000
20)	DDWH, Dima Hasao	15000
21)	DDWH, Nalbari	36000
22)	DDWH, Goalpara	30000
23)	DDWH, Sivasagar	30000
24)	DDWH, Golaghat	20000
25)	DDWH, Sonitpur	90600
26)	DDWH, Hailakandi	10000
27)	DDWH, Tinsukia	57800

Sterile Disposable Perfusion Set with Airway and Needle (Adult Use)

Per Piece

5.400

1220000

6588000

1)	DDWH, Baksa	15000
2)	DDWH, Hailakandi	15000
3)	DDWH, Sonitpur	75000
4)	DDWH, Barpeta	40000
5)	DDWH, Jorhat	35000
6)	DDWH, Tinsukia	200000
7)	DDWH, Bongaigaon	20000
8)	DDWH, Kamrup Metro	30000
9)	DDWH, Udalguri	50000
10)	DDWH, Karbi Anglong	40000
11)	DDWH, Darrang	50000
12)	DDWH, Karimganj	40000
13)	DDWH, Dhemaji	40000
14)	DDWH, Kokrajhar	60000
15)	DDWH, Dhubri	95000
16)	DDWH, Lakhimpur	50000
17)	DDWH, Morigaon	35000
18)	DDWH, Nagaon	200000
19)	DDWH, Goalpara	10000
20)	DDWH, Nalbari	30000
21)	DDWH, Golaghat	60000
22)	DDWH, Sivasagar	30000

Sterile Disposable Infusion Set with Microdrip (I.V.)

Per Piece

6.470

136700

884449

1)	DDWH, Baksa	3600
2)	DDWH, Sonitpur	9500
3)	DDWH, Barpeta	2200
4)	DDWH, Jorhat	5400
5)	DDWH, Tinsukia	3600
6)	DDWH, Bongaigaon	2200
7)	DDWH, Kamrup Metro	2600
8)	DDWH, Udalguri	14500
9)	DDWH, Karbi Anglong	3600
10)	DDWH, Darrang	8300
11)	DDWH, Karimganj	7800
12)	DDWH, Dhemaji	7200
13)	DDWH, Kokrajhar	5800
14)	DDWH, Dhubri	12600
15)	DDWH, Lakhimpur	2700
16)	DDWH, Dibrugarh	7300
17)	DDWH, Morigaon	8100
18)	DDWH, Nagaon	20000
19)	DDWH, Golaghat	7700
20)	DDWH, Sivasagar	2000

Disposable Syringe

1ml with 26G needle

Nos

2.480

269400

668112

1)	DDWH, Baksa	7200
2)	DDWH, Sonitpur	15600
3)	DDWH, Barpeta	1800
4)	DDWH, Jorhat	9000
5)	DDWH, Tinsukia	44200
6)	DDWH, Bongaigaon	2700
7)	DDWH, Kamrup Metro	5000
8)	DDWH, Udalguri	5000
9)	DDWH, Cachar	5400
10)	DDWH, Chirang	7200
11)	DDWH, Karbi Anglong	9000
12)	DDWH, Darrang	4500
13)	DDWH, Karimganj	14000
14)	DDWH, Dhemaji	5500
15)	DDWH, Kokrajhar	24500
16)	DDWH, Dhubri	50000
17)	DDWH, Lakhimpur	6500
18)	DDWH, Dibrugarh	5000
19)	DDWH, Morigaon	1800
20)	DDWH, Nagaon	20500
21)	DDWH, Goalpara	3600
22)	DDWH, Nalbari	3600
23)	DDWH, Golaghat	13500
24)	DDWH, Sivasagar	4300

Sterile Hypodermic Syringe with Needle attached, 24G, Single Use - 2 ml

2 ml

Per Piece

1.570

2063800

3240166

1)	DDWH, Baksa	40000
2)	DDWH, Hailakandi	10800
3)	DDWH, Sonitpur	95000
4)	DDWH, Barpeta	45000
5)	DDWH, Jorhat	90000
6)	DDWH, Tinsukia	300000
7)	DDWH, Bongaigaon	20000
8)	DDWH, Kamrup Metro	75000
9)	DDWH, Udalguri	50000
10)	DDWH, Cachar	30000
11)	DDWH, Karbi Anglong	90000
12)	DDWH, Darrang	125000
13)	DDWH, Karimganj	40000
14)	DDWH, Dhemaji	54000
15)	DDWH, Kokrajhar	60000
16)	DDWH, Dhubri	126000
17)	DDWH, Lakhimpur	125000
18)	DDWH, Dibrugarh	15000
19)	DDWH, Morigaon	45000
20)	DDWH, Dima Hasao	5000
21)	DDWH, Nagaon	300000
22)	DDWH, Goalpara	54000
23)	DDWH, Nalbari	90000
24)	DDWH, Golaghat	125000
25)	DDWH, Sivasagar	54000

Sterile Hypodermic Syringe with Needle attached, 22G, Single Use - 10 ml

10 ml

Per Piece

3.240

1291000

4182840

1)	DDWH, Baksa	23400
2)	DDWH, Sonitpur	46000
3)	DDWH, Barpeta	34200
4)	DDWH, Jorhat	36000
5)	DDWH, Tinsukia	200000
6)	DDWH, Bongaigaon	10800
7)	DDWH, Kamrup Metro	25000
8)	DDWH, Udalguri	20000
9)	DDWH, Cachar	3600
10)	DDWH, Karbi Anglong	72000
11)	DDWH, Darrang	32500
12)	DDWH, Karimganj	20000
13)	DDWH, Dhemaji	31500
14)	DDWH, Kokrajhar	46000
15)	DDWH, Dhubri	58500
16)	DDWH, Lakhimpur	145800
17)	DDWH, Dibrugarh	41500
18)	DDWH, Morigaon	9000
19)	DDWH, Nagaon	245000
20)	DDWH, Goalpara	18000
21)	DDWH, Nalbari	36000
22)	DDWH, Golaghat	93000
23)	DDWH, Sivasagar	43200

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/ RC-DRUG/3102/2016-17/16999/SPO-10336

Date: 21/01/2017

Copy to:
1) PS to Honble Minister
2) Principal Secretary, H&FW
3) DC, Baksa, Sonitpur, Barpeta, Jorhat, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Cachar, Karbi Anglong, Darrang, Karimganj, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Dibrugarh, Morigaon, Nagaon, Goalpara, Nalbari, Golaghat, Sivasagar,
4) Jt. DHS, Baksa, Sonitpur, Barpeta, Jorhat, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Cachar, Karbi Anglong, Darrang, Karimganj, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Dibrugarh, Morigaon, Nagaon, Goalpara, Nalbari, Golaghat, Sivasagar,
5) DPM/ DDSM, Baksa, Sonitpur, Barpeta, Jorhat, Tinsukia, Bongaigaon, Kamrup Metro, Udalguri, Cachar, Karbi Anglong, Darrang, Karimganj, Dhemaji, Kokrajhar, Dhubri, Lakhimpur, Dibrugarh, Morigaon, Nagaon, Goalpara, Nalbari, Golaghat, Sivasagar,

Mission Director
National Health Mission, Assam