Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/11942/SPO-10322

Date: 19/08/2017

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Vivek Pharmachem India Ltd
A-1, Sethi Colony, Jaipur-302004

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. _______________________________, DATE:-______________ & CORRIGENDUM NO. _______________________, DATE:-__________

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Amoxicillin (Capsule 250 mg )	4287300	0.780	3,344,094.00	As per annexure A
Amoxicillin (Capsule 500 mg )	6575000	1.370	9,007,750.00	As per annexure A
Amoxicillin (Oral liquid 125 mg/5 ml )	785200	9.680	7,600,736.00	As per annexure A
Ampicillin (Powder for Injection 500 mg. )	246300	5.960	1,467,948.00	As per annexure A
Cefadroxil (Tablet 500 mg )	1004200	2.380	2,389,996.00	As per annexure A
Ciprofloxacin (Tablet 500 mg )	5351100	1.320	7,063,452.00	As per annexure A
Hydrocortisone (Injection 100 mg/ml )	43700	10.850	474,145.00	As per annexure A
Metronidazole (Tablet 400 mg )	5956300	0.630	3,752,469.00	As per annexure A
Misoprostol (Tablet 200 mcg )	387300	1.960	759,108.00	As per annexure A
Cefadroxil Oral liquid (125 mg/5 ml )	351000	8.440	2,962,440.00	As per annexure A
Grand Total			38,822,138.00

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam and also at Central Drug Ware House, Guwahati as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within 45 days from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order (except holidays). Supply of medicines should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII). The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.5.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Amoxicillin

Capsule 250 mg

1x10

0.780

4287300

3344094

1)	DDWH, Baksa	130000
2)	DDWH, Jorhat	13300
3)	DDWH, Udalguri	200000
4)	DDWH, Barpeta	250000
5)	DDWH, Kamrup Metro	120000
6)	DDWH, Bongaigaon	67000
7)	DDWH, Kamrup Rural	87000
8)	DDWH, Cachar	267000
9)	DDWH, Karbi Anglong	50000
10)	DDWH, Chirang	167000
11)	DDWH, Karimganj	33000
12)	DDWH, Darrang	246000
13)	DDWH, Kokrajhar	130000
14)	DDWH, Dhemaji	178000
15)	DDWH, Lakhimpur	192000
16)	DDWH, Dhubri	400000
17)	DDWH, Morigaon	230000
18)	DDWH, Dibrugarh	173000
19)	DDWH, Nagaon	600000
20)	DDWH, Dima Hasao	50000
21)	DDWH, Nalbari	167000
22)	Central Store, MMCH	2000
23)	DDWH, Goalpara	167000
24)	DDWH, Sivasagar	80000
25)	DDWH, Golaghat	68000
26)	DDWH, Sonitpur	100000
27)	DDWH, Hailakandi	120000

Amoxicillin

Capsule 500 mg

1x10

1.370

6575000

9007750

1)	DDWH, Baksa	200000
2)	DDWH, Jorhat	53000
3)	DDWH, Udalguri	260000
4)	DDWH, Barpeta	330000
5)	DDWH, Kamrup Metro	230000
6)	DDWH, Bongaigaon	130000
7)	DDWH, Kamrup Rural	183000
8)	DDWH, Cachar	430000
9)	DDWH, Karbi Anglong	68000
10)	DDWH, Chirang	100000
11)	DDWH, Karimganj	67000
12)	DDWH, Darrang	360000
13)	DDWH, Kokrajhar	167000
14)	DDWH, Dhemaji	260000
15)	DDWH, Lakhimpur	314000
16)	DDWH, Dhubri	800000
17)	DDWH, Morigaon	330000
18)	DDWH, Dibrugarh	130000
19)	DDWH, Nagaon	800000
20)	DDWH, Dima Hasao	73000
21)	DDWH, Nalbari	167000
22)	DDWH, Goalpara	400000
23)	DDWH, Sivasagar	40000
24)	DDWH, Golaghat	180000
25)	DDWH, Sonitpur	183000
26)	DDWH, Hailakandi	120000
27)	DDWH, Tinsukia	200000

Amoxicillin

Oral liquid 125 mg/5 ml

60 ml Plastic Bottle with measuring cap

9.680

785200

7600736

1)	DDWH, Barpeta	37000
2)	DDWH, Bongaigaon	17000
3)	DDWH, Cachar	40000
4)	DDWH, Karbi Anglong	5000
5)	DDWH, Chirang	4000
6)	DDWH, Darrang	17200
7)	DDWH, Dhemaji	83000
8)	DDWH, Morigaon	165000
9)	DDWH, Dibrugarh	7000
10)	DDWH, Nagaon	200000
11)	DDWH, Dima Hasao	13000
12)	DDWH, Goalpara	50000
13)	DDWH, Golaghat	66000
14)	DDWH, Hailakandi	13000
15)	DDWH, Tinsukia	68000

Ampicillin

Powder for Injection 500 mg.

Vial

5.960

246300

1467948

1)	DDWH, Baksa	1000
2)	DDWH, Udalguri	2300
3)	DDWH, Barpeta	300
4)	DDWH, Kamrup Metro	1700
5)	DDWH, Cachar	300
6)	DDWH, Karimganj	300
7)	DDWH, Darrang	3000
8)	DDWH, Kokrajhar	100
9)	DDWH, Dhemaji	11200
10)	DDWH, Lakhimpur	3700
11)	DDWH, Dhubri	7600
12)	DDWH, Morigaon	500
13)	DDWH, Dibrugarh	3850
14)	DDWH, Nagaon	100000
15)	DDWH, Dima Hasao	1200
16)	DDWH, Nalbari	100000
17)	DDWH, Goalpara	50
18)	DDWH, Sivasagar	200
19)	DDWH, Golaghat	200
20)	DDWH, Sonitpur	3300
21)	DDWH, Hailakandi	1200
22)	DDWH, Tinsukia	4300

Cefadroxil

Tablet 500 mg

1x10

2.380

1004200

2389996

1)	DDWH, Baksa	30000
2)	DDWH, Jorhat	33000
3)	DDWH, Udalguri	30000
4)	DDWH, Barpeta	40000
5)	DDWH, Kamrup Metro	30000
6)	DDWH, Bongaigaon	10000
7)	DDWH, Kamrup Rural	33000
8)	DDWH, Cachar	30000
9)	DDWH, Karbi Anglong	700
10)	DDWH, Chirang	13300
11)	DDWH, Karimganj	17000
12)	DDWH, Darrang	50000
13)	DDWH, Kokrajhar	50000
14)	DDWH, Dhemaji	50000
15)	DDWH, Lakhimpur	70000
16)	DDWH, Dhubri	50000
17)	DDWH, Morigaon	40000
18)	DDWH, Dibrugarh	50000
19)	DDWH, Nagaon	60000
20)	DDWH, Dima Hasao	18000
21)	DDWH, Nalbari	50000
22)	Central Store, MMCH	6700
23)	DDWH, Goalpara	16000
24)	DDWH, Sivasagar	60000
25)	DDWH, Golaghat	36500
26)	DDWH, Sonitpur	40000
27)	DDWH, Hailakandi	40000
28)	DDWH, Tinsukia	50000

Ciprofloxacin

Tablet 500 mg

1x10

1.320

5351100

7063452

1)	DDWH, Baksa	100000
2)	DDWH, Udalguri	163000
3)	DDWH, Barpeta	240000
4)	DDWH, Kamrup Metro	200000
5)	DDWH, Bongaigaon	100000
6)	DDWH, Kamrup Rural	133000
7)	DDWH, Cachar	300000
8)	DDWH, Karbi Anglong	60000
9)	DDWH, Chirang	67000
10)	DDWH, Karimganj	20000
11)	DDWH, Darrang	325800
12)	DDWH, Kokrajhar	100000
13)	DDWH, Dhemaji	186000
14)	DDWH, Lakhimpur	400000
15)	DDWH, Dhubri	640000
16)	DDWH, Morigaon	300000
17)	DDWH, Dibrugarh	260000
18)	DDWH, Nagaon	1000000
19)	DDWH, Dima Hasao	23300
20)	DDWH, Nalbari	167000
21)	DDWH, Goalpara	167000
22)	DDWH, Sivasagar	40000
23)	DDWH, Golaghat	139000
24)	DDWH, Sonitpur	100000
25)	DDWH, Hailakandi	120000

Hydrocortisone

Injection 100 mg/ml

2 ml Vial

10.850

43700

474145

1)	DDWH, Baksa	300
2)	DDWH, Udalguri	300
3)	DDWH, Barpeta	3300
4)	DDWH, Kamrup Metro	2000
5)	DDWH, Bongaigaon	400
6)	DDWH, Kamrup Rural	200
7)	DDWH, Chirang	300
8)	DDWH, Karimganj	300
9)	DDWH, Darrang	1200
10)	DDWH, Kokrajhar	700
11)	DDWH, Dhemaji	4000
12)	DDWH, Lakhimpur	4000
13)	DDWH, Dhubri	1600
14)	DDWH, Morigaon	1000
15)	DDWH, Dibrugarh	1000
16)	DDWH, Nagaon	11500
17)	DDWH, Dima Hasao	1700
18)	DDWH, Nalbari	700
19)	Central Store, MMCH	300
20)	DDWH, Goalpara	200
21)	DDWH, Sivasagar	1000
22)	DDWH, Golaghat	4700
23)	DDWH, Sonitpur	2000
24)	DDWH, Hailakandi	800
25)	DDWH, Tinsukia	200

Metronidazole

Tablet 400 mg

1X10

0.630

5956300

3752469

1)	DDWH, Baksa	117000
2)	DDWH, Udalguri	300000
3)	DDWH, Barpeta	140000
4)	DDWH, Kamrup Metro	167000
5)	DDWH, Bongaigaon	167000
6)	DDWH, Kamrup Rural	200000
7)	DDWH, Cachar	333000
8)	DDWH, Karbi Anglong	182000
9)	DDWH, Karimganj	33300
10)	DDWH, Darrang	279000
11)	DDWH, Dhemaji	179000
12)	DDWH, Lakhimpur	458000
13)	DDWH, Dhubri	440000
14)	DDWH, Morigaon	267000
15)	DDWH, Dibrugarh	364000
16)	DDWH, Nagaon	795000
17)	DDWH, Dima Hasao	84000
18)	DDWH, Nalbari	100000
19)	DDWH, Goalpara	400000
20)	DDWH, Sivasagar	333000
21)	DDWH, Golaghat	345000
22)	DDWH, Sonitpur	133000
23)	DDWH, Hailakandi	140000

Misoprostol

Tablet 200 mcg

1x4

1.960

387300

759108

1)	DDWH, Baksa	67000
2)	DDWH, Jorhat	6700
3)	DDWH, Udalguri	6700
4)	DDWH, Barpeta	12000
5)	DDWH, Kamrup Metro	6700
6)	DDWH, Bongaigaon	1700
7)	DDWH, Cachar	17000
8)	DDWH, Karbi Anglong	5000
9)	DDWH, Chirang	2000
10)	DDWH, Karimganj	1700
11)	DDWH, Darrang	35000
12)	DDWH, Dhemaji	9500
13)	DDWH, Lakhimpur	14700
14)	DDWH, Dhubri	27000
15)	DDWH, Morigaon	30000
16)	DDWH, Nagaon	95000
17)	DDWH, Dima Hasao	17000
18)	DDWH, Nalbari	6700
19)	Central Store, MMCH	2000
20)	DDWH, Goalpara	6700
21)	DDWH, Golaghat	12200
22)	DDWH, Sonitpur	5000

Cefadroxil Oral liquid

125 mg/5 ml

30 ml Bottle with measuring cap

8.440

351000

2962440

1)	DDWH, Baksa	5000
2)	DDWH, Jorhat	10000
3)	DDWH, Udalguri	6700
4)	DDWH, Barpeta	9000
5)	DDWH, Kamrup Metro	10000
6)	DDWH, Bongaigaon	500
7)	DDWH, Kamrup Rural	8000
8)	DDWH, Karbi Anglong	100
9)	DDWH, Chirang	700
10)	DDWH, Karimganj	1700
11)	DDWH, Darrang	17000
12)	DDWH, Kokrajhar	6700
13)	DDWH, Dhemaji	15700
14)	DDWH, Lakhimpur	19800
15)	DDWH, Dhubri	40000
16)	DDWH, Morigaon	15000
17)	DDWH, Dibrugarh	25000
18)	DDWH, Nagaon	40000
19)	DDWH, Dima Hasao	5000
20)	DDWH, Nalbari	50000
21)	Central Store, MMCH	700
22)	DDWH, Goalpara	6700
23)	DDWH, Sivasagar	6000
24)	DDWH, Golaghat	8700
25)	DDWH, Sonitpur	5000
26)	DDWH, Hailakandi	4000
27)	DDWH, Tinsukia	34000

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/11942/SPO-10322

Date: 19/08/2017

Copy to:
1) PS to Honble Minister, H&FW Deptt. GoA for kind information
2) Principal Secretary, H&FW Deptt. GoA. for kind information
3) Managing Director, Assam Medical Services Corporation Limitted for kind information
4) Deputy Commissioner, All districts for information
5) Principal Secretary, All Autonomous Council for information
6) Director of Medical Education, Assam for information
7) Director of Health Services, Assam for information
8) Drugs Controller, Assam/Assistant Drugs Controller(India),CDSCO, Sub-Zonal Office, Guwahati, Assam . He is requested to collect the samples/inform the Inspector of drugs to collect the different batches of drugs to be supplied to Districts and Medical Colleges and send regularly to Govt. Labs. or any other empanelled Labs for analytical quality testing and submit the report to the undersigned in details
9) DC,
10) Jt. DHS,
11) DPM/ DDSM,

Mission Director
National Health Mission, Assam