Inventory Management System

OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in E_mail ID : mdnrhmasm@gmail.com

File No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/MED-COL/36349/SPO-10277

Date: 25/01/2018

From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam

To,

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. _______________________________, DATE:-______________ & CORRIGENDUM NO. _______________________, DATE:-__________

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name	Quantity	Rate (Incl. of GST)	Total Amount	Delivery Destinations
Telmisartan (Tablet 40 mg )	14500	0.581	8,424.50	As per annexure A
Salbutamol (Oral liquid 2 mg/5 ml )	1500	8.970	13,455.00	As per annexure A
Acyclovir 200 mg (Tablet 200 mg )	7000	0.951	6,657.00	As per annexure A
Allopurinol (Tablet 100 mg )	8500	0.634	5,389.00	As per annexure A
Amlodipine (Tablet 5 mg )	34000	0.144	4,896.00	As per annexure A
Atorvastatin (Tablet 10 mg )	17000	0.243	4,131.00	As per annexure A
Atorvastatin (Tablet 20 mg )	16000	0.423	6,768.00	As per annexure A
Cetrizine (Tablet 10 mg )	89000	0.158	14,062.00	As per annexure A
Folic acid (Tablet 5 mg )	45500	0.148	6,734.00	As per annexure A
Glimepiride (Tablet 2 mg )	10000	0.243	2,430.00	As per annexure A
Methyldopa (Tablet 500 mg )	1000	5.072	5,072.00	As per annexure A
Metronidazole (Oral liquid 200 mg/5 ml )	1500	9.920	14,880.00	As per annexure A
Nifedipine (Tablet 10 mg )	1700	0.211	358.70	As per annexure A
Nitrofurantoin (Tablet 100 mg )	4300	1.268	5,452.40	As per annexure A
Olanzapine (Tablet 10 mg )	5000	0.232	1,160.00	As per annexure A
Ondansetron (Tablet 4 mg )	25500	0.232	5,916.00	As per annexure A
Ondansetron (Oral solution IP 2 mg/5ml, Each 5 ml contains: Ondansetron HCL IP equivalent to Ondansetron 2 mg. )	8600	8.440	72,584.00	As per annexure A
Paracetamol (Tablet 500 mg )	246000	0.260	63,960.00	As per annexure A
Phenobarbitone (Tablet 60 mg )	2100	0.338	709.80	As per annexure A
Phenytoin (Tablet 100 mg )	16700	0.232	3,874.40	As per annexure A
Povidone iodine Solution (Solution 5% )	10000	49.650	496,500.00	As per annexure A
Ranitidine (Tablet 150 mg )	55000	0.317	17,435.00	As per annexure A
Levodopa (A) + Carbidopa (B) (Tablet 100 mg (A) + 10 mg (B) )	4800	1.363	6,542.40	As per annexure A
Grand Total			767,391.20

Terms & Conditions of the Supply order is described below: -

SCOPE OF WORK

Supplier have to supply the ordered drugs to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam and also at Central Drug Ware House, Guwahati as per the Annexure-2 enclosed with the supply order .

DELIVERY PERIOD : Supply shall commence within 45 days from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order (except holidays). Supply of medicines should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product. In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII). The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted. The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and related documents, (b) meet the recognized standards for safety, efficacy and quality, (c) are fit for the purpose made, (d) are free from defects in workmanship and in materials and (e) the product has been manufactured as per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS

In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

- Further Purchase orders should not be placed to firm.
- Purchase orders in process shall be cancelled.
- All unconsumed stock from DDWs should be lifted on the cost of firm.
- If payment is made for unconsumed stock it should be recovered from firm.
- All rate contracts should be cancelled.

ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details. On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.5.2017 shall be applicable.

Annexure A:

Item Name

Dosage form and strength

Pack Size

Rate (Inclussive of GST)(Rs)

Total quantity to be supplied

Total Amount

Delivery Destinations

Telmisartan

Tablet 40 mg

1X10

0.581

14500

8424.5

1)	Central Store, FAAMCH	2000
2)	Central Store, SMCH	2000
3)	Central Store, JMCH	3000
4)	Central Store, GMCH	5000
5)	Central Store, TMCH	2500

Salbutamol

Oral liquid 2 mg/5 ml

100 ml Bottle with measuring cap

8.970

1500

13455

1)	Central Store, JMCH	500
2)	Central Store, GMCH	1000

Acyclovir 200 mg

Tablet 200 mg

1x10

0.951

7000

6657

1)	Central Store, JMCH	500
2)	Central Store, GMCH	6000
3)	Central Store, TMCH	500

Allopurinol

Tablet 100 mg

1x10

0.634

8500

5389

1)	Central Store, AMCH	4000
2)	Central Store, GMCH	4000
3)	Central Store, TMCH	500

Amlodipine

Tablet 5 mg

1x10

0.144

34000

4896

1)	Central Store, FAAMCH	4000
2)	Central Store, SMCH	4000
3)	Central Store, AMCH	11000
4)	Central Store, GMCH	11000
5)	Central Store, TMCH	4000

Atorvastatin

Tablet 10 mg

1x10

0.243

17000

4131

1)	Central Store, JMCH	12000
2)	Central Store, TMCH	5000

Atorvastatin

Tablet 20 mg

1x10

0.423

16000

6768

1)	Central Store, AMCH	7500
2)	Central Store, GMCH	7500
3)	Central Store, TMCH	1000

Cetrizine

Tablet 10 mg

1x10

0.158

89000

14062

1)	Central Store, FAAMCH	17000
2)	Central Store, SMCH	25000
3)	Central Store, AMCH	5000
4)	Central Store, JMCH	7000
5)	Central Store, GMCH	30000
6)	Central Store, TMCH	5000

Folic acid

Tablet 5 mg

1x10

0.148

45500

6734

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	5000
3)	Central Store, JMCH	5000
4)	Central Store, GMCH	35000

Glimepiride

Tablet 2 mg

1X10

0.243

10000

2430

1)	Central Store, AMCH	5000
2)	Central Store, GMCH	5000

Methyldopa

Tablet 500 mg

1X10

5.072

1000

5072

Central Store, GMCH

1000

Metronidazole

Oral liquid 200 mg/5 ml

60 ml Bottle with measuring cap

9.920

1500

14880

1)	Central Store, JMCH	500
2)	Central Store, GMCH	1000

Nifedipine

Tablet 10 mg

1X10

0.211

1700

358.7

1)	Central Store, FAAMCH	500
2)	Central Store, SMCH	500
3)	Central Store, JMCH	500
4)	Central Store, TMCH	200

Nitrofurantoin

Tablet 100 mg

1x10

1.268

4300

5452.4

1)	Central Store, FAAMCH	100
2)	Central Store, SMCH	100
3)	Central Store, JMCH	100
4)	Central Store, GMCH	3000
5)	Central Store, TMCH	1000

Olanzapine

Tablet 10 mg

1X10

0.232

5000

1160

Central Store, GMCH

5000

Ondansetron

Tablet 4 mg

1X10

0.232

25500

5916

1)	Central Store, FAAMCH	1500
2)	Central Store, SMCH	2000
3)	Central Store, JMCH	7000
4)	Central Store, GMCH	15000

Ondansetron

Oral solution IP 2 mg/5ml, Each 5 ml contains: Ondansetron HCL IP equivalent to Ondansetron 2 mg.

30 ml Bottle with measuring cap

8.440

8600

72584

1)	Central Store, FAAMCH	200
2)	Central Store, SMCH	200
3)	Central Store, AMCH	3000
4)	Central Store, JMCH	200
5)	Central Store, GMCH	3300
6)	Central Store, TMCH	1700

Paracetamol

Tablet 500 mg

1X10

0.260

246000

63960

1)	Central Store, FAAMCH	10000
2)	Central Store, SMCH	25000
3)	Central Store, AMCH	75000
4)	Central Store, JMCH	26000
5)	Central Store, GMCH	50000
6)	Central Store, TMCH	60000

Phenobarbitone

Tablet 60 mg

1X10

0.338

2100

709.8

1)	Central Store, AMCH	1500
2)	Central Store, GMCH	500
3)	Central Store, TMCH	100

Phenytoin

Tablet 100 mg

1X10

0.232

16700

3874.4

1)	Central Store, FAAMCH	1700
2)	Central Store, AMCH	4000
3)	Central Store, GMCH	10000
4)	Central Store, TMCH	1000

Povidone iodine Solution

Solution 5%

500 ml Bottle

49.650

10000

496500

Central Store, GMCH

10000

Ranitidine

Tablet 150 mg

1X10

0.317

55000

17435

1)	Central Store, FAAMCH	15000
2)	Central Store, TMCH	40000

Levodopa (A) + Carbidopa (B)

Tablet 100 mg (A) + 10 mg (B)

1x10

1.363

4800

6542.4

1)	Central Store, AMCH	4000
2)	Central Store, GMCH	700
3)	Central Store, TMCH	100

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/MED-COL/36349/SPO-10277

Date: 25/01/2018

Copy to:
1) PS to Honble Minister
2) Principal Secretary, H&FW
3) DC,
4) Jt. DHS,
5) DPM/ DDSM,

Mission Director
National Health Mission, Assam