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OFFICE OF THE MISSION DIRECTOR

NATIONAL HEALTH MISSION, ASSAM

Saikia Commercial Complex, Sri Nagar Path, Near Post office Bus Stand
G. S. Road, Christianbasti, Guwahati - 781005
Website : https://nhm.assam.gov.in    E_mail ID : mdnrhmasm@gmail.com

 

File No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/MED-COL/15289/SPO-10199
Date: 06/09/2017


From:

J.V.N. Subramanyam, IAS
Mission Director
National Health Mission, Assam


To,

Kwality Pharmaceuticals Ltd
6th Mile Stone, Village Nag Kalan, Maijitha Road, Amritsar-143601

Subject: Supply order for Essential drugs.

Ref: Your quotation against NHM, Assam Tender No. _______________________________, DATE:-______________ & CORRIGENDUM NO. _______________________, DATE:-__________

Sir,

With reference to above, we are pleased to place this order for supply of Essential Drugs as per “DETAILS OF ITEMS & PRICES” and “TERMS & CONDITIONS” stated herein below:

 

FMR Code : B.16.2.5.1

ITEM DETAILS & PRICE:

Item Name Quantity Rate (Incl. of GST)
Total Amount
 Delivery Destinations
Acetylsalicylic acid (Tablet 75 mg Dispersible. ) 8500 0.540
4,590.00
As per annexure A
Tranexamic acid (Injection 100 mg/ml ) 12950 11.130
144,133.50
As per annexure A
Amoxicillin (A) + Clavulanic acid (B) (Oral liquid 200 mg(A) + 28.5 mg(B) /5ml. ) 4000 16.330
65,320.00
As per annexure A
Atropine (Injection 1 mg/ml ) 9000 5.570
50,130.00
As per annexure A
Ferrous salts (Tablet equivalent to 60 mg of elemental iron ) 5100 0.300
1,530.00
As per annexure A
Paclitexal (Inj 30 mg ) 3500 110.190
385,665.00
As per annexure A
Pantoprazole (Tablet 40 mg ) 755000 0.470
354,850.00
As per annexure A
Quinine (Injection 300 mg/ml ) 1400 12.020
16,828.00
As per annexure A
Sodium valproate (Oral liquid 200 mg/5ml ) 1000 41.550
41,550.00
As per annexure A
Grand Total
1,064,596.50
  

Terms & Conditions of the Supply order is described below: -

 

  • SCOPE OF WORK

Supplier have to supply the ordered drugs to Regional Drug Ware Houses/ District Drug Ware houses/Medical College Drug Ware Houses located at different districts of the state of Assam and also at Central Drug Ware House, Guwahati as per the Annexure-2 enclosed with the supply order .

  • DELIVERY PERIOD : Supply shall commence within 45 days from the date of placement of order and supply of full quantity should be completed within 60 days from the date of issuing the supply order (except holidays). Supply of medicines should in Generic name (Molecule name/Chemical Composition/Active Ingredients). Supplier need to inform NHM Authority on weekly basis or as when required by the NHM, regarding the details of dispatch of essential drugs to the different destinations as mentioned at Annexure-2. Supplier also needs to communicate officially to the designated Officials of the District/Regional/Central/Medical College ware houses before 7days prior to commencement of delivery of ordered drugs.

 

  • PROVIDING LOGO & BAR CODING : Items shall be supplied with NHM logo and inscriptions on packing/packages as NHM ASSAM SUPPLY- NOT FOR SALE (NATIONAL HEALTH MISSION-FREE DRUG SERVICE). Embossment of logo on tablets, capsules, vials, ampoules, bottles, tubes etc. as the case may be, and for supply of tablets/capsules in strips as per conditions specified elsewhere in this document and for 1D GS1 bar coding on tertiary and secondary packing of the supplies as per specifications given elsewhere in the bid document.

 

 

  • TEST REPORT: Supplier must submit Batch wise Test Analysis report (in original) from NABL Certified Labs for every batch of items before commencement of supply. The bidder shall supply the goods to the designated warehouses, only after receipt of Despatch Clearance letter from the Tender Inviting Authority/Procuring Agency. Attested copy of NABL certificate of concerned Laboratory must be submitted along with the batch wise Test Analysis Report every time .

 

  •            DELIVERY OF PRODUCTS : The Supplier shall supply the product to reach the designated warehouse/ consignee within 90 days from the date of manufacture of that product.  In case, the product is received after 90 days from date of manufacture and the product is not consumed before its expiry date the supplier shall be permitted to replace the expired quantity with fresh stock of longer shelf life, otherwise the expired product will be returned to the supplier and the value equal to the cost of expired quantity will be recovered.

The order stands cancelled after the expiration of delivery period, and if the extension is not granted with or without liquidated damages. Apart from risk/alternate purchase action, the Bidder shall also suffer forfeiture of the performance security and shall invite other penal action like blacklisting/Debarring disqualification from participating in present and future Bids of Bid Inviting Authority/ordering authority.

 

  • SHELF LIFE : All supplies will be scheduled for the period from the date of purchase order till the date of completion stipulated in the purchase order. The supplied Drugs (covered under Drugs and Cosmetics Act 1940) should have shelf life period as prescribed in the Drugs and Cosmetics Act 1940 and rules there under. All other items of Drugs should have shelf–life of minimum 2 years (as per Pharmacopoeia) from the date of manufacture. The drugs should be supplied within 90 days from the date of manufacture.

The labeled shelf life of drugs supplied should be not less than the period mentioned against each item in list of Drugs (Annexure-VIII).  The remaining shelf life of the drugs at the time of delivery should not be less than ¾ of the labeled shelf life. Only those bidders shall quote who can manufacture and supply the product with the required shelf life. The product of labeled shelf life lesser than required shelf life will not be accepted.  The product should not have such storage condition requiring it to be stored below 2°C. Quality Assurance: The supplier shall guarantee that the products as packed for shipment (a) comply with all provisions of specifications and  related   documents, (b) meet the recognized standards for  safety, efficacy and quality, (c)  are  fit  for the  purpose  made, (d)  are  free from defects in workmanship and in materials  and (e) the product has  been manufactured as  per WHO-GMP. In case of imported items the remaining shelf life of 60% or more may be accepted with an undertaking that the firm will replace the unused expired stores with fresh goods. However, firms supplying drugs with remaining shelf life of 75% or more need not submit such undertaking.

 

  • SECURITY DEPOSIT : The supplier , within 10 working days from date of receipt of the Purchase Order shall submit Security Deposit of 5 % of the order value in the form of irrevocable Bank Guarantee from any Indian Schedule Bank in favour of “State Health Society, Assam” or as specified by the procuring agency. Such Bank Guarantee shall be valid for a period of 12 months from the date of Purchase Order. If the supplier fails to execute the order or fails to perform the services as per agreement, in addition to other penal actions, the Bank Guarantee shall be encashed and the amount will be forfeited.

 

  • ANNULMENT OF AWARD, FORFEITURE OF SECURITY DEPOSIT & FRESH AWARD: Failure of the successful bidder to comply with the requirements of submission of performance security within the time schedule as stipulated above shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. Under such a situation, the proposal may be reviewed for award of the contract on the next lowest evaluated technically qualified bidder or go for a fresh bid depending on the circumstance.

 

  • PENALTY FOR DELAY IN SUPPLY OF ESSENTIAL DRUGS
  • In case there is delay in delivery beyond the stipulated period as mentioned in the purchase order, there shall be penal deduction @ 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 10% of the total order value.
  • Once the maximum price reduction is reached, termination of the contract may be considered. Non-performance of the contract provisions shall make the successful bidder liable to be disqualified to participate in any tender for the next 5 years, in addition to forfeiture of Security Deposit and other penal actions.

 

  • DURATION RATE CONTRACT : Two year Rate Contract starting from the date of signing of  rate contract agreement and ending on 31.03.2019. If the firm is Blacklisted/Debarred by State Govt. of Assam or NHM, Assam during rate contract period/ after rate contract period, the firm has to follow below mentioned conditions:-

 

    • Further Purchase orders should not be placed to firm.
    • Purchase orders in process shall be cancelled.
    • All unconsumed stock from DDWs should be lifted on the cost of firm.
    • If payment is made for unconsumed stock it should be recovered from firm.
    • All rate contracts should be cancelled.

 

  • ROAD PERMIT : Arrangement of Road Permits for dispatch of consignments shall be the responsibility of the supplier only.

 

  • PAYMENT PROVISIONS : Full payment will be released on completion of supply of all ordered items against submission of bills/invoices in triplicate along with receipted challans bearing stock entry details.  On completion of supplies of ordered quantities bills/ Invoices along with Batch Analysis report from NABL Certified Labs (self attested copy) for every batch supplied should be submitted in triplicate in the name of the Tender Inviting Authority/Procuring Agency with address.

 

All other Terms & Conditions as specified in the TENDER NO: NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/22420, Date:-20.03.2017 & Corrigendum No. NHM/PROC/ RC-DRUG/NEW-EDL/3040/2016-17/2432, Date:-15.5.2017 shall be applicable.

 


Annexure A:

Sl Item Name Dosage form and strength Pack Size Rate (Inclussive of GST)(Rs) Total quantity to be supplied Total Amount Delivery Destinations
1 Acetylsalicylic acid Tablet 75 mg Dispersible. 1x10 0.540 8500 4590
1) Central Store, FAAMCH
1000
2) Central Store, SMCH
1000
3) Central Store, AMCH
2500
4) Central Store, JMCH
1000
5) Central Store, GMCH
2500
6) Central Store, TMCH
500
2 Tranexamic acid Injection 100 mg/ml 5 ml Amp 11.130 12950 144133.5
1) Central Store, FAAMCH
250
2) Central Store, SMCH
850
3) Central Store, AMCH
5000
4) Central Store, JMCH
850
5) Central Store, GMCH
5000
6) Central Store, TMCH
1000
3 Amoxicillin (A) + Clavulanic acid (B) Oral liquid 200 mg(A) + 28.5 mg(B) /5ml. 30 ml Plastic Bottle with measuring cap 16.330 4000 65320
1) Central Store, FAAMCH
500
2) Central Store, SMCH
500
3) Central Store, AMCH
1000
4) Central Store, JMCH
500
5) Central Store, GMCH
1000
6) Central Store, TMCH
500
4 Atropine Injection 1 mg/ml 1 ml Amp 5.570 9000 50130
1) Central Store, AMCH
8000
2) Central Store, JMCH
500
3) Central Store, GMCH
200
4) Central Store, TMCH
300
5 Ferrous salts Tablet equivalent to 60 mg of elemental iron 1X10 0.300 5100 1530
1) Central Store, AMCH
3300
2) Central Store, GMCH
1700
3) Central Store, TMCH
100
6 Paclitexal Inj 30 mg Vial 110.190 3500 385665
1) Central Store, AMCH
1500
2) Central Store, GMCH
2000
7 Pantoprazole Tablet 40 mg 1X10 0.470 755000 354850
1) Central Store, FAAMCH
100000
2) Central Store, SMCH
150000
3) Central Store, AMCH
75000
4) Central Store, JMCH
130000
5) Central Store, GMCH
200000
6) Central Store, TMCH
100000
8 Quinine Injection 300 mg/ml 2 ml Amp 12.020 1400 16828
1) Central Store, FAAMCH
50
2) Central Store, SMCH
50
3) Central Store, AMCH
1000
4) Central Store, JMCH
50
5) Central Store, GMCH
200
6) Central Store, TMCH
50
9 Sodium valproate Oral liquid 200 mg/5ml 100 ml Bottle with measuring cap 41.550 1000 41550
1) Central Store, FAAMCH
100
2) Central Store, SMCH
100
3) Central Store, AMCH
300
4) Central Store, JMCH
200
5) Central Store, GMCH
200
6) Central Store, TMCH
100



 

(J.V.N. Subramanyam, IAS)
Mission Director
National Health Mission, Assam

Memo No: NHM/PROC/RC-DRUG/NEW-EDL/3040/2016-17/MED-COL/15289/SPO-10199
Date: 06/09/2017

Copy to:
1) PS to Honble Minister
2) Principal Secretary, H&FW
3) DC, Barpeta, Cachar, Dibrugarh, Jorhat, Kamrup Metro, Sonitpur,
4) Jt. DHS, Barpeta, Cachar, Dibrugarh, Jorhat, Kamrup Metro, Sonitpur,
5) DPM/ DDSM, Barpeta, Cachar, Dibrugarh, Jorhat, Kamrup Metro, Sonitpur,

 

Mission Director
National Health Mission, Assam